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Run payroll in QuickBooks Desktop Payroll

by Intuit• Updated 6 days ago

You can create and run payroll for your employees in QuickBooks Desktop Payroll. This process involves entering employee hours, reviewing pay details, and submitting the payroll for processing. This guide explains the steps to run scheduled or unscheduled payroll for employees paid by paper check.

Prerequisites

Note: If you need to create a check outside these two payroll runs, you can create a termination paycheck or process a late payroll.

Run payroll

To run scheduled or unscheduled payroll for your employees, or to send an employee their final paycheck, follow these steps. 

  1. Select Employees, then Pay Employees.
  2. Select from the following payroll types. If you want to run an unscheduled payroll, skip to step 4.
    • Scheduled Payroll
    • Unscheduled Payroll
    • Termination Check
  3. Select the appropriate schedule, then select Start Scheduled Payroll.
  4. Confirm the following information:
    • Pay Period Ends date
    • Check Date
    • QuickBooks Bank Account
  5. Select the employees you want to pay.
  6. Enter hours worked. There are 2 ways to do this:
    • Manually through the grid
    • Automatically if you are using timesheets
  7. To see everyone's paycheck details, select Open Paycheck Detail.
  8. Select Save & Next to go to the next employee, or select Save & Close to go back to the Enter Payroll Information window.
  9. Select Continue.
  10. Review the Check/Direct Deposit printing options.
  11. Confirm the amounts for each employee, then select Create Paychecks.

Result

Your payroll is submitted for processing. You can now access, print, and distribute paychecks and pay stubs.

Next steps

Related links

QuickBooks Desktop Payroll AssistedQuickBooks Desktop Payroll BasicQuickBooks Desktop Payroll EnhancedQuickBooks Desktop Payroll Standard