Connect and manage Etsy transactions in QuickBooks Online

Improve bookkeeping accuracy with the Etsy Connector by Intuit, which syncs data directly into QuickBooks. Edit, categorize, and match Etsy orders, payments, customers, and products.

The app imports order details like net amount, fees, taxes, discounts, products/services, and customers.

View status or orders/items

Etsy orders will be automatically added to the books. You can view the status of the transactions and items being imported in the App transactions page. (Take me there). 

There are several tabs in the App transactions page:

• Imported includes all orders and items that were successfully imported from Etsy.
• Processing includes all orders and items that are in progress and not yet imported.
• Excluded includes all orders and items that have been manually excluded from being imported.

Once an order is created in Etsy, it appears in the Imported tab of the App transactions screen, usually within 4 hours. 

How to connect

You need an active Etsy account to use the Etsy Connector by Intuit. If you haven't already, create an Etsy account first. Then you’re ready to get started!

1. Sign in to your QuickBooks Online account.
2. Select Apps, then Find apps.
3. In the search bar, enter “Etsy Connector by Intuit”, then select it when you find the app.
4. Select Get app now.
5. Then enter your Etsy username (or email address) and password and select Login.
6. To authorize Etsy to send your orders to QuickBooks, select Grant access.
7. Complete the app settings. You can change these settings later by selecting Settings from options in the Etsy tile.

Note:  The Use income Account and Use Expense Account fields in payment setting are required.

8. Select the date you want Etsy to start importing orders, then select Done.
   Note: You can import up to 1 year worth of historical orders.
9. Once the connection is complete, select Go to App Transactions.

Tips and terminology for your app settings:

• Retrieve settings specifies which order statuses should be retrieved.
• Sales settings tell QuickBooks how to create sales.
  • Create Sales in QuickBooks as specifies whether to create an order from Etsy as an invoice or a sales receipt.
    Note: Sales receipts won’t get imported into QuickBooks until they are fully paid.
  • Automatic Invoice Numbers lets QuickBooks generate an invoice number for each sale.
  • Shipping charges defines the item to use for shipping charges. This is only required if the Shipping option isn't enabled in the company settings.
  • Discounts applied says which item to use for discounts and is only required if the Discount option isn't enabled in the company settings.
• Item settings tell QuickBooks how to create items.
  • Create items as specifies whether to create items as non-inventoried or inventoried items. Select Inventoried Items if you would like to track inventory in QuickBooks.
  • Match items by setting specifies whether to match Etsy product SKU by the QuickBooks SKU or Name field. If the imported product matches the QuickBooks item, the app won’t create a new item.
  • Use Income Account specifies which account will be used for all items.
• Tax settings specify which Etsy tax rates map to QuickBooks tax rates. This setting is only applicable if you have taxes set up in QuickBooks.
• Payment settings configure which QuickBooks accounts get used for Etsy payments and fees.

You’re ready to go! The Etsy App and your orders are available in App transactions (Take me there).