Pay and manage bills with the QuickBooks Online mobile app

Learn how to pay bills and edit, or cancel scheduled bills with the QuickBooks Online mobile app.

Save time by paying bills on-the-go with the QuickBooks Online mobile app. You can pay any vendor with a bank transfer (ACH) or debit card for free, or use your credit card for a small fee. The vendor receives a check or direct deposit from you. We’ll also show you how to edit or cancel a scheduled bill.  

Here’s how to get started:

Step 1: Set up your payment method(s)

Before you can pay a bill, you need to set up at least one payment method.

1. Sign in to your account on the QuickBooks Online mobile app.
2. Tap Menu ☰. Then tap Bill pay.
3. Tap the Settings ⚙ icon. 
4. In the Payment methods tab, tap Add this method for either the Bank account, Credit card, or Debit card option.
   • Bank account (free): There are two ways to connect your bank account. 
     • Select either Connect instantly to sign into your bank with your login credentials, or Verify with deposits to connect your bank account via micro deposits (takes 1-2 days). Then follow the prompts to connect to your bank.
   • Credit card (has transaction fee):
     • Follow the prompts to connect to your credit card. 
   • Debit card (free):
     • Follow the prompts to connect to your debit card. 
5. Once you’ve connected your bank or your card, tap on the Payment account in QuickBooks dropdown ▼ and select the matching QuickBooks account you want to sync with the payment activity. If you don’t see your account, select + Add this as a new payment account in QuickBooks.

Step 2: Schedule a bill payment

1. Sign in to your account on the QuickBooks Online mobile app.
2. Tap Menu ☰. Then tap Bill pay.
3. Enter a new bill, or choose an existing bill: 
   • To add a new bill, tap the + icon. Enter the Vendor name, Bill amount, Bill no., and Due date in the fields. Then tap Save and schedule payment. 
   • To choose an existing bill, tap the Unpaid tab. Find the bill you want to pay and tap Schedule payment.
4. Tap Schedule payment. 
5. Tap the bank account or credit card you want to use to pay the bill. Then tap Continue. (Or tap + Add another [bank account or card] to add a new option.)
6. If you haven’t paid this vendor before, choose how you want your vendor to receive their payment. Select one of the following options:
   • Bank transfer (free): Enter your vendor’s (ACH) routing number and bank account number in the fields. Then tap Save bank details. Next time you pay this vendor, you won’t need to enter this info again. 
   • Paper check (free): Enter the name you want to appear on the check and tap Continue. Then enter the address you want the check mailed to and tap Submit. 
   • Ask vendor for delivery details: Enter the vendor’s email address and tap Next. The vendor will receive an email and will enter their payment details for either a direct bank deposit or a paper check. Note: If the vendor doesn’t respond within 7 business days, the payment will be canceled.
     
7. Use the calendar to select the date you want the payment deducted from your account. (The date the payment is deducted is different from the estimated payment delivery date to your vendor.)
8. For paper check or debit card, choose a payment delivery date. Note that the expedited option has a small fee.   
9. Tap Continue.
10. Tap the Memo field and enter a note for your vendor, if you want to leave one. Then tap Continue.
11. Review the payment information. Then tap Confirm and schedule payment. 
12.  If you’re prompted to verify your business, enter your company address, and select and enter either EIN (Employer identification number), SSN (Social Security Number), or ITIN (Individual Taxpayer Identification Number). Tap on Save and schedule payment.

Step 3: View paid bills

You can view bills that have already been paid with the mobile app. Note: If you marked bills as paid on the web, open QuickBooks Online on the web to see those.

1. Sign in to your account on the QuickBooks Online mobile app.
2. Tap Menu ☰. Then tap Bill pay.
3. Tap the Paid tab. 
4. Find and select the bill you want to see to view the payment details. 

Edit or delete a scheduled bill payment

1. Sign in to your account on the QuickBooks Online mobile app.
2. Tap Menu ☰. Then tap Bill pay.
3. Tap the Scheduled tab. 
4. Find and select the scheduled bill you want to edit or delete. 
5. To edit a scheduled payment, tap Edit payment. Then follow the prompts to change the payment date or account. 
6. Or to delete a scheduled payment, tap Cancel payment. Then tap Yes to confirm and cancel the payment.