Consolidate and manage a multi-entity shared chart of accounts in Intuit Enterprise Suite

Standardize and manage your chart of accounts across all companies in a multi-entity business. You can set a primary company as the source, sync its chart of accounts to other companies, and run consolidated reports.

Create a shared chart of accounts

Use these steps to create a new shared chart of accounts from your parent company.

Prerequisites

• You must be the Primary Admin.
• You can only consolidate, add, or edit the chart of accounts from the parent company.

Steps to create

1. From the parent company dashboard, select Settings . 
2. Go to Your company and select Shared chart of accounts
3. Select Get started.
   Optional: If you select See a demo, you’ll get a mock-up of a shared chart of accounts. This page uses sample data to give you an idea of what your own chart of accounts might look like. Review this sample, and select Get started to continue with creating your own shared chart of accounts.
4. Review the Chart of accounts standardization page, which shows how accounts were mapped. Accounts are organized by account type and detail type.
5. To review mappings, select an account type, then a detail type to expand the account list.
6. To unmap an account, select More options and then select Unmap account. The account moves to the Unmapped accounts list within the account type.
7. To change an account’s mapping, select More options and then Map to different account. Select your desired account from the list, or select New account to create a different account mapping. Intuit Enterprise Suite moves the account to the new detail type list. 
8. To save your progress, select Save draft from the dropdown menu next to Approve reviewed. To approve all accounts at once, select Approve all.
9. To see how mappings will affect company balances, select See balances. Select Back to return to editing. 
10. Once you’ve reviewed the accounts, select Approve reviewed. 
11. In the Approve reviewed changes window, select Approve changes to finish. To make more edits, select Keep reviewing. 

You’ll receive a notification ‌when the process is complete. Select View task from the notification to see your new consolidated chart of accounts.

Add a new account to the shared chart

1. From the parent company dashboard, select Settings . 
2. Go to Your company and Select Shared chart of accounts. 
3. Select Add account.
4. Enter the account details, such as name, account type, detail type, account number, and description.
5. Select Share with companies and select each company you want to add.
6. Select Save.

Edit an existing account

1. From the parent company dashboard, select Settings .  
2. Go to Your company and Select Shared chart of accounts. 
3. Select Edit on the account line you want to change.
4. In the Edit shared account window make your changes.
5. To change which companies use the account, select Share with companies and add or remove companies from the list.
6. Select Save. If you are removing an account, select Yes, remove account in the Want to remove this account from these companies? window.

Stop sharing a chart of accounts

You can stop sharing the chart of accounts for a specific company at any time.

1. On the Shared chart of accounts page for the parent company, select Settings.
2. Select the Enable chart of accounts switch to turn it off.
3. In the Stop using shared chart of accounts? window, review the changes and select Yes, turn off.
4. To start sharing again later, turn the Enable chart of accounts switch back on.