Consolidate and manage a multi-entity shared chart of accounts in Intuit Enterprise Suite

Standardize and manage your chart of accounts across all companies in a multi-entity business. From one screen, you can standardize and align your existing chart of accounts, assign accounts to specific companies, filter by account type or company, and run consolidated reports across companies.

Only Admins can add or edit accounts in the chart of accounts but all users can view the standardized account names their companies use.

Prerequisites

• You must be the Primary Admin or Accountant in the parent company to add or change a multi-entity shared chart of accounts.
• You can only consolidate your chart of accounts, or add or edit an account from the parent company.

Create a shared chart of accounts

Consolidate your account mappings across multiple entities to create a single streamlined chart of accounts. This process can take several hours, days, or even weeks to complete.Intuit Enterprise Suite creates an initial standardization across all of your entities. You’ll review everything and have the opportunity to change any account mapping you don’t agree with.

1. From the parent company dashboard, select Settings . 
2. Select Shared chart of accounts.
3. On the landing page, select Get started.
   Optional: If you select See a demo, you’ll see a mock-up of a shared chart of accounts. This page uses sample data to give you an idea of what your own chart of accounts might look like. Review this sample, and select Get started to continue with creating your own shared chart of accounts.
4. Intuit Enterprise Suite displays the Chart of accounts standardization, which includes an explanation of how the accounts were mapped and which chart of accounts were used as a reference. Your accounts are organized by account type and detail type. 
5. To review these mappings, select an account type, and then a detail type to expand the list of accounts mapped to it. 
6. To unmap an account entirely, select More options and choose Unmap account. Intuit Enterprise Suite moves the account to the Unmapped accounts list within the account type.
7. To change the mapping of an account, select More options and choose Map to different account. Select your desired account from the list, or choose New account to create a different account mapping. Intuit Enterprise Suite moves the account to your newly selected detail type list. 
8. Once you’ve reviewed all of the accounts listed in a detail type, select Mark as reviewed. You may also want to select Save draft at this point, but you can save as often as you want.
9. Select Save draft, then continue reviewing your accounts across all of the account types and their associated detail types. 
10. Select View balances to see a list of your companies and their associated account mappings and how those mappings will change based on the current standardization settings. You can filter by Companies or Accounts, or select the See all changed accounts to display the accounts you’ve changed. Select Back to return to editing. 
11. Once you’re satisfied with the standardization of your accounts, select Approve changes. 
12. You’ll receive a notification when when the process is complete. Select View from the notification to see your new consolidated chart of accounts.

Add a new account

1. From the parent company dashboard, select Settings . 
2. Select Shared chart of accounts. 
3. Select Add account.
4. Enter the account details including the account name, account type, detail type, account number, and description.
5. Select Companies using the account to expand your list of entities, and then select each company you want to add to the account.
6. Select Save.

Edit an existing account

1. From the parent company dashboard, select Settings .  
2. Select Shared chart of accounts.
3. Select Edit on an account line to open the account detail window.
4. Enter any changes you want to make. To change the companies that use the account, select Companies using the account to expand your list of entities, and then select each company you want to add or remove from the list.
5. Select Save and then select OK to confirm.

Stop using a shared chart of accounts

1. On the chart of accounts for the parent company, select Settings .  
2. Select the Enable chart of accounts toggle. 
3. On the pop-up, review how your account actions will change and select Yes, turn off. 

If you later decide you want to start using a shared chart of accounts again, access the Enable chart of accounts toggle and select it to turn it on.