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Managing payroll subscriptions for multiple companies

SOLVEDby QuickBooksQuickBooks Desktop Payroll3Updated 1 year ago

Learn how to  manage payroll subscriptions for multiple companies.

If you're an accountant or bookkeeper, you'll have the option to add your clients' company to your payroll subscription. These clients' companies should only be added if you're exclusively working on their payroll files. Those files should always have those files under your control.

We explain the different messages you'll see when you're in the process of adding different payroll subscriptions for multiple companies.

Add this file to your subscription?

A window appears with a message for accountants and bookkeepers when choosing the following options:

  • Learn About Payroll Options under Employees menu
  • Order Payroll under Employees menu
  • Enter Payroll Service Key under Payroll option

The message advises that you should only add files to your payroll subscription that you will use within your company.

add new company fee to QuickBooks payroll subscription

Intuit QuickBooks payroll - Identify subscription

When you choose the option Add to my Existing Subscription under Employees menu, a message appears. It warns you to add a company to your subscription only if the file is in your control and used strictly by your business. Because doing so will enable the file to view or change your Payroll Service account.

enter subscription number and zip code in QuickBooks Payroll

Add this file to your payroll subscription?

The message below suggests that you add the company file to your existing subscription for the following scenarios:

  • If a file being used has not been added to a subscription. And the computer being used has a file already added to an active subscription.
  • If you enter a service key for a subscription that has already been used on the same computer

Add this file to your payroll subscription message in QuickBooks

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