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Understand QuickBooks Desktop Payroll Assisted fees

SOLVEDby QuickBooks7Updated April 07, 2023

Learn about additional charges in QuickBooks Desktop Payroll Assisted.

There are ancillary fees you'll pay for services that aren't included in your regular monthly subscription.

Fee Amount
Late or Backdated Payroll
Payroll not received by 5 PM PT at least two banking days before pay date
Note: Saturdays, Sundays & Federal Reserve Holidays aren't banking days
Payroll Non Sufficient Funds (NSF)
Payroll debits (payroll, payroll taxes and payroll service fees) returned by your financial institution for insufficient or uncollected funds
Monthly Service Fee Non Sufficient Funds (NSF)
Monthly service fees, returned by your financial institution for insufficient or uncollected funds
DD Reversal
Request to reverse Direct Deposit paychecks sent in error
$75 per payroll
Data Recovery
Request to create a new data file
Form or Return Copies
Request for an additional copy of a current year payroll tax return
$25 per form
Form or Return Copies (prior year)
Request for an additional copy of a payroll tax return prior to the year 2000
$100 per year + $25 per form
Cancellations + Year End Filings
Request preparation of year end filings when you cancel your payroll service$150 per cancelation
Request for alteration to a prior tax return for any closed quarter
Wage & Tax = $375 per amendment case
Employee* = $250 per amendment case
*Social Security Number and employee only changes
Legal Entity Change
Request a change in EIN, ownership or company type; i.e. partnership to LLC
Included in the plan—no fee
Tax Notice
Request assistance with resolution of a tax notice received from federal or state agency
Included in the plan—no fee
CorrectionsRequest to correct payroll set-up or prior data errorsIncluded in the plan—no fee

Terms, conditions, pricing, features, service and support options are subject to change without notice.

1Provided you submitted accurate and timely information, we won’t charge you if any of these services are needed because of a QuickBooks Desktop Payroll Assisted  service error.

2In addition to the $100 late payroll fee, your company is liable to pay a penalty directly to the tax agency if you send your payroll late.

3Delivery charges: fax = no fee; UPS Next Day = $30; UPS Standard = $20

4Intuit QuickBooks Desktop Payroll Assisted will split your payroll taxes, direct deposits, and fees into two debits per payroll. Your bank may reject one or both debits if your account doesn’t have enough funds to cover the amounts. If your bank rejects one or both debits, Intuit will only charge the $100 NSF fee once. However, your bank may add service charges for both debits.

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