Learn how to set up and manage your employees' direct deposit in payroll.
With payroll, you can pay your employees with direct deposit into their checking, savings, or money market accounts. Here's how to set up and add employees to direct deposit. Accounts must be United States accounts and accept ACH transactions.
Have your employees fill out, sign, and date a direct deposit authorization form and attach a voided check from the employee’s bank account (not a deposit slip). Select your payroll for next steps.
Obtain a voided check or specific info such as bank account and routing number directly from your employee. The voided check is for your records only; you don't need to submit it to QuickBooks Desktop.
Step 3: Add direct deposit to your employees
After you complete this setup, the next paycheck you create for the employee will be direct deposit. Select your payroll for steps.
From the Payment method ▼ dropdown, select Direct deposit. You can also access the direct deposit authorization form here if your employee hasn't signed one.
Choose a Direct deposit method (Splits can be done as a dollar amount or as a percentage.):
Direct depositto one account
Direct deposit to two accounts
Direct deposit with balance as a check
Enter the routing and account numbers from the employee's direct deposit voided check or and select Save.
If the employee's bank says that the account should be tagged as money market, inform the employee that QuickBooks Desktop only accepts checking or savings accounts, so you should select checking.
Select Employees and choose Employee Center to open your employee list.
Select the employee's name.
Select Payroll Info tab.
Select Direct Deposit button.
In the Direct Deposit window, select Use Direct Deposit for [employee's name].
Select whether to deposit the paycheck into one or two accounts.
Enter the employee's financial institution information (Bank Name, Routing No., Account No., and Account Type).
If you choose to deposit to two accounts, enter the amount or percentage that the employee wants to deposit to the first account in the Amount to Deposit field. The remainder goes to the second account.