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Intuit

Set up your company payroll for direct deposit

Learn how to set up direct deposit and pay your employees.

With payroll, you can set up direct deposit and pay your employees with electronic deposits directly into their bank accounts.
Before you can use direct deposit, you’ll need to set up your payroll bank account. Direct deposit requires a US bank account that is set up for ACH transactions. After you set up a direct deposit for your company , you can add your employees' information. We’ll walk you through it here.

Note: Intuit will charge you a fee for using direct deposit for employees or contractors. To learn more about the monthly fees, check your subscription.

Note: Not sure which payroll service you have? Here's how to find which payroll service you have.

Learn how to set up your direct deposit with:

For details on how to add direct deposit to your employee’s, see Set up direct deposit for employees.

Need to pay contractors? Set up and manage direct deposit for your contractors.

Step 1: Connect your bank account

It can take 1-3 business days to set up a checking account for direct deposit. Once it's set up, you'll use this account to pay your employees and your payroll taxes.

You may have already connected your bank account. If you haven’t, connect and authorize your bank account.

Step 2: Verify your bank account

When you give us your initial bank account information, Intuit makes a small deposit into your account of less than $1.00. You can input that amount to authorize the account for payroll transactions. It might be up to 2 days before you see that deposit.

Learn how to verify test transactions for your account.

Note: If you're using QuickBooks Online Payroll or Intuit Online Payroll and your employees' profiles show their direct deposit as “pending,” you can check the status of your account.

Step 3: Pay your employees

It’s time for payday. Now that you're setup, you're ready to create checks for your employees.

Step 1: Get your business, bank, and principal officer info

To set up direct deposit for your company, you’ll need the following info:

  • Business name, address and EIN
  • Principal officer social security number, birth date and home address
  • Online bank credentials or bank routing and account numbers

Step 2: Connect your bank account

  1. Open QuickBooks and sign in with the QuickBooks admin username and password.
  2. Select Employees, and My Payroll Service, then Activate Direct Deposit.
  3. Select Get Started. If you don’t see the Get Started button:
    1. Select I’m the admin, and I’m the primary person who can… and enter the admin’s email address or user ID.
    2. Select Continue.
    3. Enter the email or user ID and password for your Intuit Account, then select Sign In. If you do not have an Intuit Account, select the Create an account link. Note: If you’ve already signed into your Intuit Account somewhere else in QuickBooks you won’t see this screen.
    4. Select Get Started.
  4. Select Start on the Business tab and fill in the info. Select Next.
  5. Fill in the Principal officer info. Select Next.
  6. Select Add new bank account.
  7. Enter the name of your bank and then enter your online bank credentials or if prompted, your bank routing and account numbers.
  8. Create a PIN. You’ll use this when sending your payroll to us each time. Confirm your PIN twice, then select Submit.
  9. Select Next, then Accept and Submit.
  10. If prompted, confirm the Principal officer’s full social security number. Select Submit.

You’ll see one of the following messages:

  • Your bank account is connected. This means you are ready to pay your employees by direct deposit right away. See Step 4: Set up your employees’ bank account info
  • Thank you for signing up for QuickBooks Direct Deposit. What’s next to activate Direct Deposit? This means you have a few more steps to connect your bank account. See Step 3: Verify your bank account.

Step 3: Verify your bank account (if your bank was not automatically connected)

  1. Check your bank account in 2 business days for a small debit amount of less than $1 from Intuit QuickBooks Payroll.
  2. Once you see the amount, open QuickBooks and sign in as the QuickBooks Admin.
  3. Select Employees, and My Payroll Service, then select Activate Direct Deposit.
  4. Sign in to your Intuit Account.
  5. Enter the debit amount twice, then select Verify.
  6. Enter your payroll PIN. Select Submit, then Ok.

Step 4: Set up your employees’ bank account info

For details on how to add direct deposit to your employee’s, see Set up direct deposit for employees.

Need to pay contractors?  Set up and manage direct deposit for your contractors.

Step 5: Pay your employees

Wondering how to pay your employees once direct deposit is set up? Create paychecks as you normally would and then, send your direct deposit to Intuit.  It takes 2 business days to deposit paychecks into employees’ bank accounts.

For details on how to add direct deposit to your employee’s, see Set up direct deposit for employees.

Step 1: Connect your bank account

It can take 1-3 business days to set up a checking account for direct deposit. Once it's set up, you'll use this account to pay your employees and your payroll taxes. You may have already connected a bank account. If your bank account is not connected, learn how to connect and authorize your bank account.

Step 2: Verify your bank account

When you give us your initial bank account information, Intuit makes a small deposit into your account of less than $1.00. You can input that amount to authorize the account for payroll transactions.  It might be up to 2 days before you see that test deposit. Learn how to verify test transactions for your account. Note: If you're using QuickBooks Online Payroll or Intuit Online Payroll and your employees' profiles show their direct deposit as “pending,” you can check the status of your account.

Step 3: Pay your employees and contractors

It’s time for payday. Now that you're setup, you're ready to create checks for your employees.

For details on how to add direct deposit to your employee’s, see Set up direct deposit for employees.

Step 1: Connect your bank account

It can take 1-3 business days to set up a checking account for direct deposit. Once it's set up, you'll use this account to pay your employees and your payroll taxes.

You may have already connected a bank account. If your bank account is not connected, learn how to connect and authorize your bank account.

Step 2: Verify your bank account

When you give us your initial bank account information, Intuit makes a small deposit into your account of less than $1.00. You can input that amount to authorize the account for payroll transactions.  It might be up to 2 days before you see that test deposit.

Learn how to verify test transactions for your account.

Note: If you're using QuickBooks Online Payroll or Intuit Online Payroll and your employees' profiles show their direct deposit as “pending,” you can check the status of your account.

Step 3: Pay your employees and contractors

It’s time for payday. Now that you're setup, you're ready to create checks for your employees.

FAQ

Do direct deposits have limits?

To protect against fraud, your account does have a limit on the amount of money you can send with direct deposit.

If you’re planning on running a larger than normal payroll for things like bonuses or pay raises, you can request an increase.

Can I pay anything else with direct deposit?

You can only use Intuit’s direct deposit services to pay your employees or contractors. To pay any other company expenses, you will need to use another method of payment.

For contractors, you can only pay direct deposit into a single savings or checking account.

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