Terminate or change your employee's status on payroll

Letting an employee go can be challenging. But it's important to take steps to keep your records accurate. After you give an employee their final paycheck, go into your payroll system and change their employment status. Here’s how to change employee statuses from any QuickBooks or Intuit payroll product.

If you use Intuit Enterprise Suite and have multiple companies, you can see all employees for all of your companies in the consolidated employee dashboard. From any of your companies:

1. From the Company Switcher dropdown, select Consolidated view.
2. Go to All Apps , select Payroll, then select Employees.

From the employee dashboard, you can:

• Search for a specific employee
• Filter the view to see all employees for a specific company
• Customize the info that shows on the dashboard
• Make changes to employee info

Step 1: Issue the final paycheck

Create and give your employee their final paycheck. Once you do, you can update their employment status.

Step 2: Change an employee status

Terminated employees no longer appear on your active payroll list. However, their profile and pay records remain in your accounts and still appear on reports.

Note: If you don't have paychecks created or pay history added for an employee, you can also delete their profile from your payroll product.