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Record tax payments made outside of QuickBooks Online Payroll

SOLVEDby QuickBooks347Updated January 12, 2024

Learn how to enter tax payments made for prior tax periods, or payments made outside of QuickBooks Online Payroll.

If you've already paid taxes outside QuickBooks Online Payroll but it's still showing as a tax due on your payroll product, you'll need to record these payments.

We'll show you how to record prior tax payments in QuickBooks Online Payroll.

Record your tax payment

  1. Go to Taxes, then Payroll Tax.
  2. Select the Payments tab.
  3. Review the payments listed and locate the tax you want to record a payment for.
  4. If the payment is listed, from the ▼ dropdown choose the option Mark as paid then select Yes, mark paid

If the payment is not listed, continue with the steps below

  1. Go to Taxes, then Payroll Tax.
  2. Select the Payments tab.
  3. Select Record tax payments (prior tax history).
  4. Select Add Payment.
  5. Select a Tax Type, then enter the following:
    • Period Start Date and Period End Date - the period that the taxes were accrued
    • Payment Date
    • Check Number (optional)
    • Memo (optional)
    • Payment Amount
  6. Select Submit payment.

If you need to edit a prior payment

  1. Go to Taxes, then Payroll Tax.
  2. Select the Payments tab.
  3. Select Record tax payments (prior tax history).
  4. Change the Date Range to find the tax payment.
  5. Next to the payment you want to change, select Details then Edit payment.
  6. Modify the tax payment, then select Update payment.

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