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Intuit

Pay and file payroll taxes online

Learn how to pay or file state and federal payroll taxes online.

With QuickBooks Online Payroll and Intuit Online Payroll Enhanced, you can file and pay for your taxes electronically.

Note: Not sure which payroll service you have? Here's how to find which payroll service you have.

Step 1: Complete your tax setup

Before you can pay or file payroll taxes, make sure you complete your tax setup. It should just take a few minutes to complete, and then we’ll notify you once you are active.

Step 2: Confirm what and when you need to file

Once you’ve signed up for e-services, you need to confirm what taxes you need to file and pay for. You’ll receive a few reminders that you’ll see in your inbox, To Do lists, and Pay Taxes page.

Not sure what taxes you need to pay or file? Learn what you need to pay and file.

Note: You'll need to make sure sufficient funds are available when your payroll taxes are due and to create the tax payment.

Step 3: Pay your taxes

When you’re paying your taxes online, please note the processing times when dealing with Federal and State taxes.

  • Federal - The IRS directly withdraws the funds from your bank account on the payment date.
  • State - Processing times vary state to state. For most states, you must approve e-payments by 5 pm PT, two banking days before the payment date. Others require approval three or five banking days before the payment date.

Note:

  • If you see a payment in red on the Pay Taxes page, it's overdue. You can make late payments to the IRS, but some states will block you. You may need to contact the state to make the payment.
  • You'll see upcoming tax payments in the Due Later section. Once the liability period is over, they'll move to the Taxes Due Now section.
  • You can pay taxes due later, but before you do, be sure you don't have any changes to any payrolls in that liability period.

Learn how to pay for your taxes with:

Tax payments depends on if you chose to have us pay and file your federal and state payroll taxes for you or if you opted to pay and file them yourself. If you aren’t sure, check your automatic tax payments and form filing status first.

If you opted to make your tax payments yourself, or your automatic tax setup isn’t active yet.

  1. Go to Taxes and select Payroll Tax.
  2. Select the Payments tab.
  3. Follow the on-screen steps to complete your tax payment.

Note: To record a tax payment made outside Intuit, see Recording prior tax payments for more details.

  1. Go to the Taxes & Forms tab.
  2. Select Pay Taxes.
  3. Select Create Payment on the tax you want to pay.
  4. Always choose Earliest as it's the recommended date to pay taxes, then select Approve.
    • Earliest means the next available payment date. The next available payment date is two business days from the date you approve this tax payment.
    • Other allows you to specify a date in the future to make the payment.
    • Latest means we'll process the payment to deposit on the actual due date for the tax payment.
  5. The system will give you an e-payment confirmation after approving.
Note: If you want to turn off e-pay for one payment, just uncheck the Pay Electronically checkbox in the Approve Payment page.

Step 4: File forms

Tax forms are typically due each calendar quarter or at the end of the year. In QuickBooks and Intuit Online Payroll, you can see when your forms are due, and we’ll send you reminders.

To file your forms:

Tax filings depends on if you chose to have us pay and file your federal and state payroll taxes for you or if you opted to pay and file them yourself. If you aren’t sure, check your automatic tax payments and form filing status first.

If you opted to file your tax forms yourself, or your automatic tax filings aren’t active yet:

  1. Go to Taxes and select Payroll Tax.
  2. Select the Filings tab.
  3. Follow the on-screen steps to complete your tax filing.
    Note: Automatically filed forms aren't listed. Select Archived forms and filings to view a copy of the forms after they've been filed.
  1. Go to the Taxes & Forms tab.
  2. Select Quarterly Forms or Annual Forms.
  3. Choose the form you want to file.
  4. Review the form to verify the info, and Submit when you're ready.

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