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Access payroll tax forms and tax payments

SOLVEDby QuickBooksIntuit Online Payroll225Updated March 18, 2022

Learn how to view payroll tax payments and forms in QuickBooks Online Payroll, QuickBooks Desktop Payroll, and Intuit Online Payroll.

Do you want to view your past forms and payments? With QuickBooks and Intuit Payroll, you’re free to access your filed tax forms and paid tax payments.

Here’s how you can access your tax forms and payments in your payroll service:

Note: Not sure which payroll service you have? Here's how to find your payroll service.

View tax payments

Jump to payroll tax payments

Select Tax payment history if you want to see historical tax payments.

When you send payroll to Intuit, a liability check posts to your register detailing the taxes, direct deposit and other amounts to be debited from your account. You can view this check in your bank register. You can also run a report to view your tax balances.

  1. Go to Reports menu and select Employees & Payroll.
  2. Select Payroll Liability Balances.
  3. Adjust the dates for the time period you are looking for.
  4. Double-click a tax amount to view the paychecks and liability check payments.

QuickBooks Desktop Payroll Enhanced lets you create federal and state payroll tax payments. You submit them to the IRS and state agencies electronically or manually. To view your payment history:

  1. Go to the Employees menu and select Payroll Center.
  2. Select the Pay Liabilities tab.
  3. Under Payment History select the All Payments or E-Payments tab.

To learn more about payments, see E-pay 940 and 941/944 tax forms.

  1. Select the Taxes tab.
  2. Under Taxes, select View Tax Payments you have made.
  1. Select the Home tab.
  2. Under Recent Payments, select View all past tax payments.
  3. Locate or review any needed tax payments.

View tax forms

If Intuit files the forms for you, all forms are available to view or print approximately 35 days after the end of the quarter. Amended forms are available once your case is complete.

The steps to view and print your tax forms depend on if you chose to e-file the form or print and file manually.

If you will or have e-filed your tax form, or we filed for you:

  1. Select Taxes, then Payroll Tax.
  2. Select the Filings tab.
  3. View your tax forms under Upcoming Filings or select Archived forms and filings.
    • If available, select Preview to view forms not yet filed.

If you manually filed your tax form

Step 1: Archive the form

  1. Select Taxes, then Payroll Tax.
  2. Select Quarterly Forms or Annual Forms, as appropriate.
  3. Choose the desired form.
  4. Select the liability period.
  5. Select Archive.

Step 2: View the form

  1. Go to Taxes, then Payroll Tax.
  2. Select Filings.
  3. Scroll down to the Filing Resources section and select Archived forms and filings.
  4. Select the form you want to view.
  5. Select View.
  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab, and then View/Print forms & W-2s.
  3. In the Payroll Tax Center window, enter your Payroll PIN. Then select OK.
  4. Select Filed Forms.
  5. Select the forms you want to view, print, or save.

QuickBooks Desktop Payroll Enhanced lets you create federal and state payroll tax forms. You submit them to the IRS and state agencies electronically or manually. You can print these forms immediately. To view your saved forms:

  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab.
  3. Under Filing History select the Save Filings or E-Filings tab.
  4. Select the form to view it.

To learn more about filing see E-file 940, 941, and 944 tax forms or E-file or submit state unemployment filings.

The steps to view and print your tax forms depend on if you chose to e-file the form or print and file manually.

If you have e-filed your tax form

  1. Go to Taxes & Forms.
  2. Select View Archived Forms in the Quarterly Forms or Annual Forms section, as appropriate.
  3. Select the form you want to view.
  4. Select View.

If you filed a form electronically, you can't archive the form again after you make any corrections. In this case, to save a copy for your records:

  1. Go to the Taxes & Forms tab.
  2. On the Taxes & Forms Overview page, choose the appropriate form category.
  3. Select the form you want to archive.
  4. Choose the liability period.
  5. Select View.
  6. Make sure the correct form is displayed in the Adobe Reader window.
  7. In the form window, select the Save a copy icon (or press Shift+Ctrl+S).
  8. Close the window after saving.

If you manually filed your tax form

Step 1: Archive the form

  1. Go to Taxes & Forms.
  2. Select Quarterly Forms or Annual Forms, as appropriate.
  3. Choose the desired form.
  4. Select the liability period.
  5. Select Archive.

Step 2: View the form

  1. Go to Taxes & Forms.
  2. Select View Archived Forms in the Quarterly Forms or Annual Forms section, as appropriate.
  3. Select the form you want to view.
  4. Select View.
  1. Select Taxes Records tab.
  2. Select the form you'd like to view, print, or download.

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