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View your previously filed tax forms and payments

SOLVEDby QuickBooks765Updated December 21, 2023

Learn how to view payroll tax payments and forms in QuickBooks Online Payroll and QuickBooks Desktop Payroll.

Do you want to view your past forms and payments? With QuickBooks Payroll, you’re free to access your filed tax forms and paid tax payments.

Here’s how you can access your tax forms and payments in your payroll service:

Note: Not sure which payroll service you have? Here's how to find your payroll service.

View tax payments

  1. Select Taxes, then Payroll Tax.
  2. Select the Payments tab.
  3. Select Payment history. Or scroll down to the Payment resources section, then select All payments resources.
  4. You can view, run a report, or print your tax payment history as needed.


When you send payroll to Intuit, a liability check posts to your register detailing the taxes, direct deposit and other amounts to be debited from your account. You can view this check in your bank register. You can also run a report to view your tax balances.

  1. Go to Reports menu and select Employees & Payroll.
  2. Select Payroll Liability Balances.
  3. Adjust the dates for the time period you are looking for.
  4. Double-click a tax amount to view the paychecks and liability check payments.

QuickBooks Desktop Payroll Enhanced lets you create federal and state payroll tax payments. You submit them to the IRS and state agencies electronically or manually. To view your payment history:

  1. Go to the Employees menu and select Payroll Center.
  2. Select the Pay Liabilities tab.
  3. Under Payment History select the All Payments or E-Payments tab.

To learn more about payments, see E-pay 940 and 941/944 tax forms.

View tax forms

If Intuit files the forms for you, all forms are available to view or print approximately 35 days after the end of the quarter. Amended forms are available once your case is complete.

The steps to view and print your tax forms depend on if you chose to e-file the form or print and file manually.

If you will or have e-filed your tax form, or we filed for you:

  1. Select Taxes, then Payroll Tax.
  2. Select the Filings tab.
  3. View your current tax forms in the ACTION NEEDED or COMING UP section. Or select Resources, then Archived forms and filings for past forms.
    • If available, select Preview to view forms not yet filed.

If you manually filed your tax form

Step 1: Archive the form

  1. Go to Taxes, then Payroll Tax.
  2. Select the Filings tab.
  3. Next to the tax form you want to save or archive, select File.
  4. Select the period, then Archive.

Step 2: View the form

  1. Go to Taxes, then Payroll Tax.
  2. Select the Filings tab.
  3. Select Resources, then Archived forms and filings.
  4. Select the dropdown menu to filter the form type you want to view.
  5. Select the form name, then View.
  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab, and then View/Print forms & W-2s.
  3. In the Payroll Tax Center window, enter your Payroll PIN. Then select OK.
  4. Select Filed Forms.
  5. Select the forms you want to view, print, or save.

QuickBooks Desktop Payroll Enhanced lets you create federal and state payroll tax forms. You submit them to the IRS and state agencies electronically or manually. You can print these forms immediately. To view your saved forms:

  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab.
  3. Under Filing History select the Save Filings or E-Filings tab.
  4. Select the form to view it.

To learn more about filing see E-file 940, 941, and 944 tax forms or E-file or submit state unemployment filings.

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