Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page
QuickBooks HelpQuickBooksHelpIntuit

Use your QuickBooks Checking account

SOLVEDby QuickBooksQuickBooks Online302Updated 3 weeks ago

Learn how to put money in and take money out of your QuickBooks Checking account.

After you sign up for QuickBooks Payments, if you're approved, you get a QuickBooks Checking account and a debit card. It's a monthly fee-free checking account within QuickBooks where all of your customer payments get deposited.

Use your QuickBooks Checking account to save money, or use features like envelopes to save proactively. Here's how to set up, put money in, and take money out of your QuickBooks Checking account.

Step 1: Set up your QuickBooks Checking account

If you haven't already, sign up for QuickBooks Payments and QuickBooks Checking. If you're approved, you get a QuickBooks Checking account. You'll get your QuickBooks Debit Card in the mail within 7 - 10 business days.

The key difference between QuickBooks Checking and other features in QuickBooks is how it handles your accounting. Your QuickBooks Cash account also holds real money like any other bank account.

It's also an interest-bearing account. You get an annual percentage yield (also known as APY) for keeping money in your QuickBooks Cash account. You earn interest on both the money you put in and on the interest the bank pays you. The interest rate is variable and may change at any time. Learn more about APY and QuickBooks Checking.

Note: If you use instant deposits, there's no additional fee for using your QuickBooks Checking account. For other debit cards, the fee is 1%. This is in addition to the regular fees for processing transactions.

Step 2: Connect a bank account to QuickBooks Checking

To transfer money to and from your QuickBooks Checking account, connect an external bank account.

Note: Connecting an external account to QuickBooks Checking is separate from online banking. You may need to set up an account you already linked for online banking a second time for QuickBooks Checking.
  1. Go to Business overview, select Cash flow (Take me there), then select QuickBooks Checking.
  2. Select Transfer and then select to transfer money between your accounts. You're not going to transfer money yet. You're just need to start the connection.
  3. Select Add a bank.
  4. Enter your bank's name and select your Account Type.
  5. Enter your account number and routing number.
  6. When you're ready to connect, select Next.

QuickBooks will send two small deposits to the account within the next 3 days. Once you see the deposits in your account, come back to QuickBooks to verify the transactions.

  1. Sign in to QuickBooks Online, go to the Business overview, select Cash flow (Take me there), then select Verify bank. Note: Some banks don't require verification. Instead, you can just select Add to connect your bank.
  2. Enter the two deposit amounts sent from QuickBooks. The order doesn't matter.
  3. When you're ready, select Confirm.

You're ready to go. If you have problems connecting, reach out to our team so we can help.

Step 3: Transfer money in and out of your QuickBooks Checking account

Whenever you go to the Cash Flow menu, you'll see your QuickBooks Checking account balance at the top.

At this time, accountants don't have access to the QuickBooks Checking page in their client's books.

Put money into your QuickBooks Checking account

  1. Go to Business overview, select Cash flow (Take me there), then select QuickBooks Checking.
  2. Select Transfer and choose the option to transfer money between your accounts.
  3. Enter the amount you want to transfer.
  4. In the From field, select (+). Then select your connected bank account.
  5. In the To field, select your QuickBooks Checking account.
  6. Enter the amount you want to transfer.
  7. When you're ready, select Finalize transfer.

Take money out of your QuickBooks Checking account

There are a few ways to spend the money in your QuickBooks Checking account. Go to Business overview, select Cash flow (Take me there) , then select QuickBooks Checking.

Transfer money out of the QuickBooks Checking account

  1. Select Transfer money and then Move money between your account.
  2. Enter the amount to move from your QuickBooks Checking account.
  3. In the From field, select your QuickBooks Checking account.
  4. In the To field, select the (+). Then select your bank account.
  5. When you're ready, select Finalize transfer.

Pay Bills using your QuickBooks Checking account

  1. Select Pay a bill.
  2. Follow the prompts on the screen to schedule and pay by paper check or ACH.

You can use your QuickBooks Debit Card to withdraw money from ATMs and make purchases.

Step 4: Categorize your transactions

QuickBooks automatically categorizes as many QuickBooks Checking transactions as possible. However, it can't categorize everything. You need to periodically go to the Bookkeeping, then Transactions menu to categorize your QuickBooks Checking transactions.

Important: The first time you go to the Banking menu, select Add account to connect your QuickBooks Checking account. This pulls all of your transactions into the Banking menu.

Next steps: Manage your QuickBooks Checking account

Review your QuickBooks Checking transfers

  1. Go to Business overview and select Cash flow (Take me there).
  2. In the Recent activity section, select View all.
  3. Select All, Money in, or Money out to filter the list. To get more details, select individual transactions.

See your QuickBooks Checking monthly statements

  1. Go to Business overview, select Cash flow (Take me there), then select QuickBooks Checking.
  2. Select Manage.
  3. View your QuickBooks Checking account and select Monthly Statements.

For accountants:

  1. Go to Accounting, select Reconcile.
  2. Choose QuickBooks Checking for the account to reconcile and select View statements.
  3. Select a statement to download.

Get your account or routing number, or pin number

  1. Go to Business overview, select Cash flow (Take me there), then select QuickBooks Checking.
  2. Select Manage.
  3. Select Account info to view your account number or routing number.
  4. Select Replace card or Reset Pin to get help with your debit card.

Get help with specific transactions

If you need to dispute a transaction, call the number on the back of your QuickBooks Debit Card.

Was this helpful?

You must sign in to vote, reply, or post
QuickBooks AppsQuickBooks Online AdvancedQuickBooks Online EssentialsQuickBooks Online PlusQuickBooks Payments

Sign in for the best experience

Ask questions, get answers, and join our large community of QuickBooks users.

More like this