Update company settings for QuickBooks Time

1. Sign in to QuickBooks Online.
2. Go to Settings ⚙, then Account and settings.
3. Select Time.
4. Update the settings as needed.
5. Select Save after each change.

1. Sign in to QuickBooks Time, then select Company Settings. 
2. Update the settings as needed.
3. Select Save after each change.

In the Account and settings page, select Company to view and manage company details.

Note: If you have QuickBooks Online or QuickBooks Online Payroll, company info and admin contact fields automatically come over from QuickBooks and need to be managed there. : If you have QuickBooks Online or QuickBooks Online Payroll, company info and admin contact fields automatically come over from QuickBooks and need to be managed there. 

• Company Info: Add or update your company information here, including company name, company website, and your company's street address.
• Admin Contact: The Admin Contact is the main account owner.
• Custom Options: Upload a custom company logo to your QuickBooks Time account using this tool. 

Customize how your team's timesheets behave.

• First day of work week: Select the day your work week starts from the dropdown menu.
• Time zone: Set the primary time zone for your company's time tracking.
• Split timesheets at midnight: Turn this setting On or Off. When On, if a worker creates a timesheet that goes past midnight, the timesheet will be split into two time entries.
• Allow team members to create and edit their own timesheets: Toggle this On or Off.
• Allow team members to edit their clock out time after consecutively working more than [ ] hour(s): Enable this setting and specify the number of hours after which team members can edit their clock-out time.This will in turn ensure that if a team member clocks out later than anticipated, there is a warning that asks the team member or admin to validate their hours before committing.

• Round clock-in times:
  • Direction (clock-in): Choose to round to the "Nearest", "Up", or "Down" minute.
  • Rounding increment (clock-in): Select the increment (e.g., 1 minute, 5 minutes, 15 minutes) for rounding.
• Round clock-out times:
  • Direction (clock-out): Choose to round to the "Nearest", "Up", or "Down" minute.
  • Rounding increment (clock-out): Select the increment (e.g., 1 minute, 5 minutes, 15 minutes) for rounding.

Check out Set up timesheet rounding in QuickBooks Time to learn more.

Review these settings and clear or update anything you don't need to customize how your team tracks their timesheets.

• Customers and sub-customers: Enable or disable tracking by customer.
• Billable: Check this box to enable billable tracking.
  • Rate per hour: Optionally, enable and set a rate per hour.
  • Require billable: Make billable tracking mandatory.
• Service item: Enable or disable tracking by service item.
• Class: Enable or disable tracking by class.
• Location: Enable or disable tracking by location.
• Notes: Enable or disable the ability to add notes to timesheets.
  • Allow team members to edit existing notes: Allow team members to modify their notes.
  • Require notes: Make notes mandatory for timesheet entries in the workforce app.

1. In QuickBooks Time, select QuickBooksmenu, then select Preferences.
2. Make your selections:
   • Customers & sub-customers: A customer selection is required on timesheets. You can assign these customers later. 
   • Service Items: A service item selection is required on timesheets. You can assign service items later.
   • Billable yes/no choice: Mark timesheets as billable or not billable. Billable timesheets can be used when invoicing in QuickBooks.
     • Require billable yes/no choice: The billable choice is required before clock-out. 
   • Class: A class selection is required on timesheets.

This section allows you to add or remove computers or tablets your team uses to clock in and out.

Check out Set up QuickBooks Time Kiosk to learn more.

Manage reminders and notifications related to time tracking.

• Send clock-in reminder at: Set the time (e.g., 8:00 AM) and choose to send reminders via Email or Mobile.
• Send clock-out reminder at: Set the time (e.g., 5:00 PM) and choose to send reminders via Email or Mobile.
• Days of week clock-in/out reminders are sent: Select the days (e.g., Monday - Sunday) for sending reminders.
• Notify when clock-in/out time is adjusted: Choose who receives notifications when a clock-in/out time is adjusted (e.g., "Admins and managers", "No one", "All employees").
• Notify when notes are added or edited: Choose who receives notifications when notes are added or edited (e.g., "Admins and managers", "No one", "All employees").

This lets you set clock-in and out reminders and schedule notifications that apply to all team members or the indicated team member type. Some of these settings can be overwritten by individual team members.