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Manage schedule notifications and permissions
Learn how to set up or change schedule notifications and preferences for QuickBooks Time and QuickBooks Online.
You can set schedule reminders and notifications in QuickBooks Time to stay organized and keep your team on track. All notifications are sent to team members, unless otherwise specified in the Company Settings.
If you have QuickBooks Online Essentials, QuickBooks Online Plus, QuickBooks Online Advanced, QuickBooks Online Accountant, or QuickBooks Workforce Premium or QuickBooks Workforce Elite, you can manage schedule notifications and permissions there.
Schedule permissions
Set up schedule permissions for the entire company
QuickBooks Online
Go to All apps
, then Time, then Schedule (Take me there).On the calendar, select Settings
, then Edit view settings.
Daily hour totals display in the column headings. Team member hour totals display in the left column. The total hours are only visible to admins and schedule managers.
On the calendar, dot colors indicate:
Green: On the clock
Orange: On a break
Make your selections, and select Save.
Select Settings
, then Schedule Preferences.
QuickBooks Time
In QuickBooks Time, go to Schedule.
On the calendar, select Settings
, then Edit view settings.
Daily hour totals display in the column headings. Team member hour totals display in the left column. The total hours are only visible to admins and schedule managers.
On the calendar, dot colors indicate:
Green: On the clock
Orange: On a break
Make your selections, and select Save.
Select Settings
, then Schedule Preferences.
Customize schedule permissions for individuals
If you want to grant a team member permission to view, add, edit, or delete shifts, follow these steps in QuickBooks Time.
In QuickBooks Time, go to My Team.
Select a team member, then select Permissions.
Select the View schedule, then Manage schedule permissions, and select Save.
Schedule notifications
Note: These steps are available only in QuickBooks Time.
Set up company-wide schedule notification
Only admins can set company-wide schedule notifications.
Go to Company Settings in QuickBooks Time web dashboard and select Notifications.
Make your selections, and select Save.
Set up schedule notifications for individual team member
This setting overrides company-wide preferences, allowing team members to manage their own notification settings.
In QuickBooks Time on the web dashboard, select My Team.
Select the team member.
Select Notifications, make your selections, and select Save.
If a team member wants to update or change schedule notifications, they can do it from a mobile device or computer.
From the mobile device
In QuickBooks Workforce, select More, then Settings, and select Notifications.
Select which reminder you want to change, then turn on or off the notification type.
From the computer
In QuickBooks Workforce, select your name in the top right corner, then select Profile.
Select Notifications.
In the Schedule section, make your selections, and select Save.
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