Add a vendor or contractor

Learn how to add a vendor or contractor in QuickBooks Online.

Vendors and contractors are people or companies that you owe money to or subcontractors that work for you. In QuickBooks Online, use the vendors tab to add and track them.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view

The QuickBooks design has been updated! If this video doesn't match what you see in QuickBooks, use the in-app Search bar to navigate to the page you need.

Get insights you need to make smart decisions with QuickBooks Advanced. See plans and pricing.

Add a vendor or contractor to your account

You can add vendors and contractors individually or import them in bulk from an Excel spreadsheet. To add a new vendor or contractor, follow these steps:

1. Go to All apps , then Expenses & Bills, then Vendors (Take me there).
2. Select New vendor.
3. Complete the fields in the Vendor information window.
   • Email: You can add CC and BCC email addresses to the vendor record. These saved addresses can be selected when creating transactions like purchase orders.
   • Notes: You can add multiple notes for the vendor. You also have the new ability to add comments to a specific note and mark important notes as favorites (☆).
4. Select Save.

Make a vendor or contractor inactive

While you cannot delete vendors and contractors, you can make them permanently inactive.

1. Go to All apps , then Expenses & Bills, then Vendors (Take me there).
2. Select Make inactive in the dropdown menu beside the vendor you want to make inactive.

Instead of making them inactive, consider merging accounts, customers, and vendors.

Related links

• Move your lists to QuickBooks Online
• Create and send purchase orders
• Merge duplicate accounts