QuickBooks Online currently does not have the functionality to use sub-accounts for vendors. As a workaround, we recommend that you use the account numbers of similar vendors.
Using the vendor's account number will group your vendors list for easy reference. For example, you have three ATT accounts with different account numbers, you can setup the vendor names as follows:
- ATT #3245
- ATT #4567
- ATT #7765
If you need a total balance amount for the vendors, you can customize the Vendor Balance Detail report.
- Go to Reports (Take me there).
- Select Vendor Balance Detail.
Note: Type in Vendor Balance Detail in the search bar to pull up the report.
- Select Customize.
- Set the appropriate Report period range and then select Filter.
- Select Vendor and choose the vendors that you want to include in the report.
- Select Run report.
This report will give you the balances for every sub-vendors, and its total at the bottom. Select Save customization at the top to save the report if you need to use this report often. Keep in mind that you need to re-customize the report if you want to include or remove names in the saved report.