As the year ends, make sure your client base has up-to-date balances, billings, and payments.
To settle outstanding customer payments, run an Accounts Receivable Aging Summary or Detail report:
- From Reports, select Customers & Receivables.
- Select A/R Aging Summary or A/R Aging Detail.
- Review the report to find any customers with outstanding balances.
Once you find outstanding balances, you can send statements to your customers.
To send a statement:
- Go to Customers, and then select Create Statements.
- Select your A/R account.
Note: QuickBooks displays the A/R Account field only when your chart of accounts has more than one A/R. - Check the statement date.
- Select the date period of the transactions.
Note: You can specify the dates or you can include all open (unpaid) transactions as of the statement date. - Select the customers you want to print statements for and choose any additional options.
- Select Print or E-mail, depending on how you want to send the statements to your customers.
To make reconciliation easier, make sure you don’t have any outstanding deposits.