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QuickBooksHelp
QuickBooksHelp
Intuit
posted
‎09-08-2019 08:53 AM
last updated ‎February 15, 2020 7:09 PM
1 helpful vote

District of Columbia Payroll Tax Compliance

Use this information to ensure compliance with state payroll tax regulations. Find details on tax forms, withholdings, unemployment and other tax, e-file and pay information, general state and agency information, and employer registration.

Agency Form Detail

Form ID Tax Code Form Name
DC Form PFL30, Paid Family Leave Report UI DC Paid Family Leave
Effective Date
Form Name
DC Paid Family Leave
Filing Frequency
Quarterly
Filing Due Dates
April 30th, July 31st, October 31st, and January 31st
W2's sent with Annual Filing?
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Online with agency
Payment Methods-DIY
Check or E-pay
New Hire Report (Filing) UI DC Report of New Hires
Form Name
DC Report of New Hires
Filing Frequency
As required
Filing Due Dates
Due within 20 days after the employee is hired, rehired or returns to work.
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No
DOES-UC30H (Filing) UI Employer's Annual Contribution and Wage Report
Effective Date
Form Name
Employer's Annual Contribution and Wage Report
Filing Frequency
Annual
Filing Due Dates
The UC-30H is due on or before April 15 following the end of the tax year.
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail
Payment Methods-DIY
Check

Send Methods Available in QuickBooks Online Payroll

Filing Methods
None
Payment Methods
None
DOES-UC30 (Filing) UI Employer's Quarterly Contribution and Wage Report
Effective Date
Form Name
Employer's Quarterly Contribution and Wage Report
Filing Frequency
Quarterly
Filing Due Dates
Due the last day of the month following the end of the quarter. (April 30, July 31, October 31, and January 31).
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail
Payment Methods-DIY
Check

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
Check
FR 900A (Filing) WH Employer's Withholding Tax - Annual Return
Effective Date
Form Name
Employer's Withholding Tax - Annual Return
Filing Frequency
Annual
Filing Due Dates
Due on or before the last day of January of each year for the preceding year
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail
Payment Methods-DIY
Check

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
Check
FR 900Q (Filing) WH Employer's Withholding Tax - Quarterly Return
Effective Date
Form Name
Employer's Withholding Tax - Quarterly Return
Filing Frequency
Quarterly
Filing Due Dates
Due on or before the last day of the month following the end of the quarter
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail
Payment Methods-DIY
Check

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
Check
FR 900P (Payment) WH Payment Voucher for Withholding Tax
Effective Date
Form Name
Payment Voucher for Withholding Tax
Filing Frequency
Monthly Quarterly
Filing Due Dates
Monthly - Due on or before the 20th of the following month Quarterly - Due on or before the 20th of month following the end of the quarter
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Paper
Payment Methods-DIY
Check

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
Check
WT (Filing) WH Transmittal for Paper Forms W-2
Effective Date
Form Name
Transmittal for Paper Forms W-2
Filing Frequency
Annually
Filing Due Dates
January 31
W2's sent with Annual Filing?
Yes
File Zero Wages Rule
No
File Zero Liability Rules
No
State W2 (Filing) WH Wage and Tax Statement
Effective Date
Form Name
Wage and Tax Statement
Filing Frequency
Annual
Filing Due Dates
January 31st of the following year
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Create File and Upload

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A

Agency contact information

Effective Date
Agency Name
District of Columbia Office of Tax and Revenue
Vendor Payable Name
DC Treasurer
Mailing Address
Customer Service Center 1101 4th Street, SW Suite 270 West Washington, DC 20024
Phone Numbers
Business Tax Assistance 202-727-4829
Support Email
Taxhelp@dc.gov
Agency Website URL
http://otr.cfo.dc.gov/service/business-tax-service-center

Agency Holidays

Effective Date
Agency Holidays
Federal Reserve Bank Holidays: New Year’s Day - January 1 Martin Luther King, Jr. Birthday - January 20 Washington's Birthday - February 17 Memorial Day - May 25 Independence Day - July 3 (Observed) Labor Day - September 7 Columbus Day - October 12 Veterans' Day - November 11 Thanksgiving Day - November 26 Christmas Day - December 25 State Observed Holidays: Emancipation Day April 16th

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
DC Office of Tax and Revenue Acct ID No.
QuickBooks Employer Account Number Format(s)
999999999999

Agency Withholding Details

Effective Date
WH Supported?
Yes
Allowance Amount Detail
$4,150.00

W4 Requirements

Effective Date
Can Use Federal W4?
No

Agency Tax Payment Details

Effective Date
Tax Payment Name
DC Withholding

Verification Tracking

Last Verified Date
01-31-2019

Tax Payment Frequency Detail

Payment Frequency Payment Name
Monthly DC Withholding
Effective Date
Tax Payment Name
DC Withholding
Frequency
Monthly
Due Date
On or before the 20th of the month following the month being reported.

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
WH Filing: Electronic filing is required if the tax amount for the filing period meets or exceeds $5,000. W-2: Employers filing 25 or more Forms W-2 must file electronically.
Employer Payment Requirements
Electronic payment is required if the tax amount for the filing period meets or exceeds $5,000.

Agency contact information

Effective Date
Agency Name
District of Columbia Department of Employment Services, Office of Unemployment Compensation
Vendor Payable Name
DOES
Mailing Address
Department of Employment Services Tax Division 4058 Minnesota Ave. NE, 4th Floor Washington, D.C. 20019
Phone Numbers
Employer Services 202-698-7550
Support Email
does@dc.gov
Agency Website URL
http://does.dc.gov/page/employers

Agency Holidays

Effective Date
Agency Holidays
Federal Reserve Bank Holidays: New Year’s Day - January 1 Martin Luther King, Jr. Birthday - January 20 Washington's Birthday - February 17 Memorial Day - May 25 Independence Day - July 3 (Observed) Labor Day - September 7 Columbus Day - October 12 Veterans' Day - November 11 Thanksgiving Day - November 26 Christmas Day - December 25 State Observed Holidays: Emancipation Day April 16th

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
DC Office of Unemployment Compensation Employer No.
QuickBooks Employer Account Number Format(s)
999999 or 999 999

Agency Tax Rate Detail

Effective Date
Fixed Dollar Amount
N/A
Minimum Rate
1.6%
Maximum Rate
7%
New Employer Rate
2.7%

Employer Wage Base

Effective Date
Wage Base Amount
$9,000.00

Employee Rates

Fixed Rate
N/A

Employee Wage Base

Wage Base Amount
N/A

Agency Surcharge Detail

Effective Date
Surcharge Name
Family Leave
Surcharge Abbreviation
Family leave deduction
Creditable to FUTA
No
Fixed Rate
0.62%
Minimum Rate
N/A
Maximum Rate
N/A
New Employer Rate
0.62%
Wage Base Amount
N/A

Verification Tracking

Last Verified Date
10-29-2019

Agency Surcharge Detail

Effective Date
Surcharge Name
Admin. Funding Assessment
Creditable to FUTA
No
Fixed Rate
0.2%
Minimum Rate
N/A
Maximum Rate
0.2%
New Employer Rate
0.2%
Wage Base Amount
$9,000.00

Verification Tracking

Last Verified Date
10-30-2019

Agency Tax Payment Details

Effective Date
Tax Payment Name
DC UI and Admin Fund Assessment

Verification Tracking

Last Verified Date
07-30-2019

Agency Tax Payment Details

Effective Date
Tax Payment Name
DC Paid Family Leave Tax Payment Detail

Verification Tracking

Last Verified Date
12-27-2019

Tax Payment Frequency Detail

Payment Frequency Payment Name
Quarterly DC Paid Family Leave
Effective Date
Tax Payment Name
DC Paid Family Leave
Frequency
Quarterly
Due Date
April 1st, July 31st, October 31st, and January 31st
Quarterly DC UI and Admin Fund Assessment
Effective Date
Tax Payment Name
DC UI and Admin Fund Assessment
Frequency
Quarterly
Liability Accrual Period
Calendar Quarter
Due Date
Due the last day of the month following the end of the quarter (April 30, July 31, October 31, January 31).
Threshold Requirement
N/A

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
Employers with five or more employees are required to submit reports online via ESSP.
Employer Payment Requirements
No mandate.

Withholding Tax

How does the agency prefer the employer to register?
Online
Where can I find out more about the agency process for registration?
https://otr.cfo.dc.gov/page/new-business-registration
Is there a registration fee?
No
What is the name of the form to use for registration?
New Business Registration
What is the link to the form for registration?
https://otr.cfo.dc.gov/page/new-business-registration
Additional information about the registration for this state.
Online Registration Only. Number should be issued and mailed to employer within 3 to 5 business days. What we need to complete registration on-line : Federal Employer Identification Number Your legal form of business (e.g. partnership, corporation, sole proprietor) Your business address The names, titles, home address, and Social Security number of the proprietor, partners, or principal Officers The former Entity Information if previously registered with the District The addresses for all locations where you will collect sales tax in the District of Columbia If we have the AID we can turn on ACH Payment method

Unemployment Insurance Tax

How does the agency prefer the employer to register?
Online
Where can I find out more about the agency process for registration?
https://otr.cfo.dc.gov/page/new-business-registration
Is there a registration fee?
No
What is the name of the form to use for registration?
Registration Questions
What is the link to the form for registration?
https://does.dc.gov/service/registration-questions
Additional information about the registration for this state.
Online Registration Only. Information needed to complete registration on-line : Federal Employer Identification Number Your legal form of business (e.g. partnership, corporation, sole proprietor) Your business address The names, titles, home address, and Social Security number of the proprietor, partners, or principal Officers The former Entity Information if previously registered with the District The addresses for all locations where you will collect sales tax in the District of Columbia

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