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Washington Payroll Tax Compliance

Use this information to ensure compliance with state payroll tax regulations. Find details on tax forms, withholdings, unemployment and other tax, e-file and pay information, general state and agency information, and employer registration.

Agency Form Detail

Form ID Tax Code Form Name
5208 B (Filing) UI Employer's Quarterly Wage Detail Report
Effective Date
Subform of
5208 A
Form Name
Employer's Quarterly Wage Detail Report
Filing Frequency
Quarterly
Filing Due Dates
Filed with 5208 A when required.
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report E-file

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Worksheet to be used to assist with the filing submission to the agency.
Payment Methods
N/A
Form Detail UI Form - Paid Family and Medical Leave Report Form Worksheet
Effective Date
Form Name
Form - Paid Family and Medical Leave Report Form Worksheet
Filing Frequency
Quarterly
Filing Due Dates
April 3oth July 31st October 31 January 31st
W2's sent with Annual Filing?
NA

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report
New Hire Report (Filing) UI New Hire Report
Effective Date
Form Name
New Hire Report
Filing Frequency
As required.
Filing Due Dates
Due within 20 days after the employee is hired, rehired or returns to work.
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A
5208 A (Filing) UI Quarterly Tax and Wage Detail Reports
Effective Date
Form Name
Quarterly Tax and Wage Detail Reports
Filing Frequency
Quarterly
Filing Due Dates
Due the last day of the month following the end of the quarter. (April 30, July 31, October 31, and January 31).
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report E-file
Payment Methods-DIY
Check E-pay

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing and/or payment submission to the agency. or Worksheet to be used to assist with the filing and/or payment submission to the agency.
Payment Methods
ACH Debit or Check

Agency contact information

Effective Date
Agency Name
Washington State Employment Security Department
Vendor Payable Name
Employment Security Department
Mailing Address
P.O. Box 9046 Olympia, WA 98507-9046
Phone Numbers
General employer tax information 855-829-9243 Tax Account Information 360-902-9360
Support Email
status@esd.wa.gov
Agency Website URL
http://www.esd.wa.gov/

Agency Holidays

Effective Date
Agency Holidays
For Federal Holidays refer to Agency IRS, Tax Items WH/SS/Medicare State Observed Holidays: Day After Thanksgiving - November 29

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
WA State Employment Security Dept ES Reference No.
QuickBooks Employer Account Number Format(s)
000-999999-99-9, 999999-99-9 and 999999 99 9

Agency Tax Rate Detail

Effective Date
Fixed Dollar Amount
N/A
Minimum Rate
0.13%
Maximum Rate
5.72%
New Employer Rate
4%

Employer Wage Base

Effective Date
Wage Base Amount
$49,800.00

Employee Rates

Fixed Rate
N/A

Employee Wage Base

Wage Base Amount
N/A

Agency Tax Rate Detail

Fixed Dollar Amount
N/A
Minimum Rate
N/A
Maximum Rate
N/A
New Employer Rate
N/A

Employer Wage Base

Wage Base Amount
N/A

Employee Rates

Effective Date
Fixed Rate
N/A

Employee Wage Base

Effective Date
Wage Base Amount
N/A

Agency Surcharge Detail

Effective Date
Surcharge Name
Employment Administrative Fund (EAF)
Creditable to FUTA
No
Fixed Rate
N/A
Minimum Rate
N/A
Maximum Rate
0.03%
New Employer Rate
0.03%
Wage Base Amount
$49,800.00

Verification Tracking

Last Verified Date
12-18-2018

Agency Surcharge Detail

Effective Date
Surcharge Name
Washington Paid Family Leave Employer rate
Surcharge Abbreviation
Paid Family Leave-Employer rate
Fixed Rate
N/A
Minimum Rate
N/A
Maximum Rate
0.4%
New Employer Rate
N/A
Wage Base Amount
$132,900.00

Verification Tracking

Last Verified Date
08-22-2019

Agency Surcharge Detail

Effective Date
Surcharge Name
Paid Family Leave "Employee" tax rate
Surcharge Abbreviation
Paid Family Leave-Employee Rate
Creditable to FUTA
No
Fixed Rate
N/A
Minimum Rate
N/A
Maximum Rate
N/A
New Employer Rate
N/A
Wage Base Amount
$132,900.00

Verification Tracking

Last Verified Date
08-27-2019

Agency Tax Payment Details

Tax Payment Name
WA UI and Employment Admin Fund

Verification Tracking

Last Verified Date
03-26-2018

Agency Tax Payment Details

Effective Date
Tax Payment Name
Washington Paid Family Leave

Verification Tracking

Last Verified Date
08-23-2019

Tax Payment Frequency Detail

Payment Frequency Payment Name
Quarterly WA UI and Employment Admin Fund
Tax Payment Name
WA UI and Employment Admin Fund
Frequency
Quarterly
Liability Accrual Period
Calendar Quarter
Due Date
Due the last day of the month following the end of the quarter (April 30, July 31, October 31, January 31).
Threshold Requirement
N/A
Quarterly Washington Paid Family Leave Employer Tax Payment
Effective Date
Tax Payment Name
Washington Paid Family Leave Employer Tax Payment
Frequency
Quarterly

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
No Mandate - UI Filings EFile - Washington Paid Family leave
Employer Payment Requirements
No Mandate - UI Epay - Washington Paid Family leave

Electronic Form Requirement Detail

Form ID
5208 A
Effective Date
Filing Enrollment Instructions
You don't need to enroll with the Washington Employment Security Department in order to e-file or e-pay through Quickbooks.
Payment Enrollment Instructions
You don't need to enroll with the Washington Employment Security Department in order to e-pay through Quickbooks.
Login Requirements
No User ID, PIN or password required!
Additional Login Requirements
Not applicable.
Change Bank Account Instruction
You can select the bank account and the routing number to use when you make your e-payment. Make sure that the bank account and routing number that you want to use is set up correctly for e-pay.
Penalty & Interest Requirements
Yes. You can combine your penalty and liability payments. The e-payment is not applied to a particular filing or liability period; it is applied in the order as follows: 1) Prior Quarters 2) Penalty 3) Interest 4) Tax Payment
Paying Penalty & Interest
1) Open the Payroll Center. 2) In the Pay Scheduled Liabilities section, select the scheduled payment for which you want to make a penalty or interest payment. 3) Click View/Pay. 4) On the Payroll Liabilities tab, verify the liability payroll items and amounts, if you're combining the penalty payment with a liability payment. 5) Click the Expenses tab. 6) In the Account column, select the payroll expense account you want to apply to the penalty amount. 7) In the Amount column, enter the amount of the penalty. 8) Click Recalculate and verify the new amount. 9) Click E-pay and submit the e-payment.
Alternative Submission Process
File directly on Washington's Employment Security web site using UIWebTax. Alternatively, you can print and mail your form and check.
5208 B
Effective Date
Filing Enrollment Instructions
You don't need to enroll with the Washington Employment Security Department in order to e-file through Quickbooks.
Payment Enrollment Instructions
Not applicable.
Login Requirements
No User ID, PIN or password required!
Additional Login Requirements
Not applicable.
Change Bank Account Instruction
Not applicable.
Alternative Submission Process
File directly on Washington's Employment Security web site using UIWebTax. Alternatively, you can print and mail your form and check.

Unemployment Insurance Tax

How does the agency prefer the employer to register?
Online
Where can I find out more about the agency process for registration?
http://bls.dor.wa.gov/file.aspx
Is there a registration fee?
No
What is the name of the form to use for registration?
MyDOR Washington
What is the link to the form for registration?
http://bls.dor.wa.gov/file.aspx
Additional information about the registration for this state.
$19.00 Application Fee charged Online registration will provide an account number in 10 business days Paper registration will provide an account number within 6 weeks

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