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Intuit

Learn how Shopify works with QuickBooks Commerce

Learn how Shopify and QuickBooks Commerce work together when you connect them.

Did you know that you can manage your Shopify products, stock levels, and sales orders through QuickBooks Commerce?

Here’s more of what you can do when you connect your Shopify account to QuickBooks Commerce.

Keep track of your store

QuickBooks helps sync and keep track of your:

Products

QuickBooks imports all your products from Shopify. You can also create and sync new products on both QuickBooks and Shopify.

Orders

QuickBooks tracks all orders whether they’re created from a customer online or through Shopify POS. You can also create and sync shipments, mark returns, and more in QuickBooks.

Stock levels

If you sell wholesale or through multiple online stores, QuickBooks keeps your Shopify store updated.

Customer info

All customers you add in Shopify sync with QuickBooks.

Learn about data sync between Shopify and QuickBooks

Here’s how activities affect Shopify and QuickBooks when they’re connected.

Create a new product

ShopifyWhen you create a new product in Shopify, it’s also created in QuickBooks.

However, the cost details (example, initial cost price) aren’t imported from Shopify. This affects your Moving Average Cost (MAC) in QuickBooks. We recommend you create new products in QuickBooks.
QuickBooks CommerceIf you sync Shopify with QuickBooks for the first time, then you create a product, it doesn’t create one in Shopify.
It’s best to manually create the product in Shopify after you create it in QuickBooks.

Delete a product

ShopifyWhen you delete a product in Shopify, it deletes the link between QuickBooks and Shopify products.

Note that this doesn’t delete the product in QuickBooks.
QuickBooks CommerceWhen you delete a product in QuickBooks, it’s also deleted in Shopify.

Update a product

ShopifyWhen you update a product in Shopify, it’s also updated in QuickBooks.
QuickBooks CommerceWhen you update a product in QuickBooks, it’s also updated in Shopify.

Create a new order

ShopifyWhen you create a new order in Shopify, it’s also created in QuickBooks.
QuickBooks CommerceWhen you create a new order in QuickBooks, it’s also created in Shopify.

Edit an order

ShopifyWhen you edit an order in Shopify, it also updates shipment and returns info in QuickBooks Commerce.
QuickBooks CommerceWhen you edit an order in QuickBooks, it also updates shipment and returns info in Shopify.

Delete an order

ShopifyWhen you delete an order in Shopify, it’s also deleted in QuickBooks.
QuickBooks CommerceWhen you delete an order in QuickBooks, it cancels the order in Shopify.

Update a stock level

QuickBooks CommerceWhen you update a stock level in QuickBooks, it’s also updated in Shopify.

Update a price

QuickBooks CommerceWhen you update a price in QuickBooks, it’s also updated in Shopify.

Add a new customer

ShopifyWhen you add a new customer in Shopify, it’s also added in QuickBooks.

Update an image

ShopifyWhen you add an image, it’s pushed to QuickBooks Commerce at the Product Level.
QuickBooks CommerceWhen you add an image on a product published on Shopify, it syncs with Shopify’s gallery.

Note: QuickBooks only syncs with Shopify products that have a Name, Product Type, and at least one variant with a unique SKU, Name, and Price.

If a Shopify product doesn’t sync with QuickBooks

To sync the product with QuickBooks, try these steps:

  1. Go to the product in Shopify.
  2. Fill out the required fields: Name, Product Type, and at least one variant with a unique SKU, Name, and Price.
  3. Save the changes.
  4. Refresh QuickBooks.

Manage your activities

Here are tips for managing your activities between QuickBooks Commerce and Shopify.

QuickBooks Commerce

  • Connect supported sales channels or wholesale
  • Manage shipping in QuickBooks if you ship items or want to connect ShipStation or ShipIt
  • Manage and receive your returns
  • Manage your prices across multiple channels, and stock levels across multiple locations
  • Add new products and create purchase orders for them

Shopify

  • Keep your customer messaging updated
  • Manage your retail shipping if your carrier is connected to Shopify
  • Manage marketing and shipping emails to notify your customers when you ship their orders

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