Learn how to change your employees' info in QuickBooks payroll products.
Did your employee change their name, bank account, W-4 filing info, or move to a new address? You’ll want to make those or any other changes on their profile in your QuickBooks or Intuit payroll account. Here’s how.
If you just hired or are adding a new employee, see Add a new employee to your payroll instead.
Step 1: Get updated info
If necessary, get any documents from your employee showing the changes. This could be an updated W-4, or direct deposit form.
Step 2: Change your employee info
Once you have the updated info, you can make the changes in your payroll account. Select your payroll product below for steps.
| Note: Not sure which payroll service you have? Here's how to find which payroll service you have. |
QuickBooks Online Payroll (all versions)
Edit an employee’s info
Option 1: Update an employee from their Employee profile
- Select the Payroll menu, then Employees.
- Select the employee's name.
- Select Edit ✎ on the section you want to update.
- Edit their info and select Done.
Option 2: Update an employee while you run a payroll
- On the Run payroll screen, select the employee's name.
- Edit their info and select Done.
QuickBooks Desktop Payroll (all versions)
Edit an employee’s info
- Select Employees, then Employee Center.
- Double-click the employee’s name you want to edit.
- Make changes, then select OK.
Intuit Online Payroll (all versions)
Edit an employee
- Select Employees, then select the employee's name.
- Select Edit on the section you want to update.
- Select OK to save.
Step 3: Complete new state setup if your employee moved to another state
When your employee moves to another state, you may need to set up and pay taxes in that state. See Set up payroll taxes in a new state.