Track and submit your time in QuickBooks Time web

QuickBooks Time tracks the time spent on each specific job or customer—enabling detailed time reporting and hours. There are two options: Time Clock or Time Entries.

Note: If you use QuickBooks Workforce, you can track your time there. Admins can also track their time or their team members’ time in QuickBooks Online or QuickBooks Online Payroll if they use QuickBooks. There are two options: Time Clock or Time Entries.

Clock in or out using time clock

1. In a web browser, sign in to QuickBooks Time (Take me there).
2. Select Time Clock, then do one of the following:
   • From the list, select a job or customer, and select Clock In. 
   • If there are no jobs or customers listed, select Clock In.
3. If you want to switch to a different job or customer, select it from the list, and select Switch.
4. When you’re done working, select Clock Out.

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Track time using time entries

Use timesheets to enter clock -in and clock -out times

1. Go to Time Entries, then Timesheets.
2. Select + Add Time.
3. Enter your name and the remaining information.
   • Note: Your name should be pre-filled. If it isn't there, enter.
4. Select Save.

Use manual time card to enter total hours

1. Go to Time Entries, then select Manual Time Card.
   • Note: To display your hours and minutes in HH:MM format, select Options, then Display time in HH:MM located on the bottom left of the page.
2. Choose your week by clicking Today for this week.
   • Note: To select a specific week, use the calendar or arrow keys for previous or next week.
3. Select Switch User, and enter your name. 
4. If you track time against a job or customer, select (no job) or (no customer), and select from the list.
5. Select inside the cell to add the number of hours worked.
   • For example, to enter 8 1/2 hours, type 8.5 or 8:30.
6. Select Billable and Billable Rate.
7. Add Notes, if needed.
8. Enter hours and notes to each day, then select Save.

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Take a break 

1. In QuickBooks Time, select Time Clock.
2. Select Take Break, then select a break type.
3. To end the break, select End Break. You’ll be automatically clocked back into the same job or customer.
   • If your admin set a required length for the break, you can’t select End Break until it's reached the minimum required time.

Note: Your admin will need to turn on ‌ this feature. If your admin set up automatically inserted breaks, a break timesheet will be inserted after you clock out.

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Edit or delete your timesheet

1. In QuickBooks Time, select Time Entries, then Timesheets.
2. Select the correct date range, and find the timesheet you want to edit or delete.
   • To edit, select Edit Time ✎, make the changes, and select Save.
   • To delete, select Delete Time, then Delete to confirm.

Note: If you forget to clock in or out, you can adjust your time if your admin has granted you the permission.

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Submit your time

1. In QuickBooks Time, select Time Entries, then Timesheets.
2. Select Submit.
3. Select the dates to submit, then select Submit Time. 
4. Select Submit again to confirm.

Note: You won't be able to edit your hours after submitting your timesheet unless your admin or manager rejects it. To review and submit timesheets, your admin must turn on that feature.

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Results

You’ve successfully tracked and submitted your time. Your manager or admin will now review and approve your entries.