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Intuit

Track and manage QuickBooks Time in QuickBooks Online and QuickBooks Online Payroll

View, change, or approve QuickBooks Time timesheets in QuickBooks Online Plus, QuickBooks Online Advanced, QuickBooks Online Essentials, QuickBooks Online Payroll Elite, and QuickBooks Online Payroll Premium.

Note: if you have QuickBooks Online without Payroll or QuickBooks Time additions, you can still access the Time tab.

View time

  1. Select Time to open Time Entries.
  2. From the dropdown, select Customer, Worker, or Contractor.
  3. Adjust the displayed date range if necessary.
  4. Select an individual customer, worker, or contractor to see the timesheet details.
  5. Customize what columns you see on the timesheets by selecting the gear icon under Total Hours.

Add time

Any time added here will appear directly in QuickBooks Time.

  1. Select Time to open Time Entries.
  2. Select Add Time, and choose a worker.
  3. Adjust the date range if necessary and select a day.
  4. Add the duration of hours worked, or toggle Start/end times on to enter a start time and end time for that day.
  5. Select Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
  6. Select Add to add more timesheets for that worker.
  7. Select Save or Save and Close.

Edit time

Changes made to timesheets here will appear directly in QuickBooks Time.

  1. Select Time to open Time Entries.
  2. From the dropdown, choose Customer, Worker, or Contractor, and adjust the date range if necessary.
  3. Select an individual customer, worker, or contractor to open the applicable timesheets.
  4. Select Edit next to any timesheet.
  5. Make your edits and select Save.

Approve timesheets

Once you’re ready to bill customers or use your timesheet info for reports, you can approve any or all your timesheets.

  1. Select Time to open Time Entries.
  2. Select Approve time.
  3. Select the Needs review tab.
  4. Select the timesheet you want to approve.
  5. Make sure all the info is correct, then select Approve (name)’s time. You can also select Approve all employees if everything’s good to go.

Launch QuickBooks Time

For additional functionality provided in QuickBooks Time, you can launch your QuickBooks Time account directly from QuickBooks.

  1. Go to Time to open Time Entries.
  2. Select Open QuickBooks Time to launch your QuickBooks Time account.

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