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New York Paid Family Leave Insurance payroll deduction

The State of New York requires employers to pay for the New York Family Leave Insurance. The calculation is based on the gross wages.

The payment to the insurance companies will be the employer's responsibility.  Intuit does not debit or pay this amount.

Any over collected payroll deductions would be reimbursed to the employee from the employer. 

If you have administrative questions, please contact the agency at 844-337-6303, or refer to the FAQ section below.

Benefit payments reported on "Form 1099" are issued from the State Fund or the private insurance carrier that paid the employees.

Intuit Online Payroll and QuickBooks Online Payroll

The deduction is now available for setup and processing in Online Payroll.

QuickBooks Desktop Payroll

You can set up the New York Paid Family Leave Insurance payroll deduction as long as you have downloaded tax table (21714) or later. The new payroll item is listed under the Taxes "Other" tab.

Important: If you have already set up this payroll deduction and need to verify or correct your unemployment tax rate, follow these steps.

Assisted Payroll customers: we will correct the rate for you, if necessary.

  1. Go to the Payroll Item List.
  2. Double-click on the NY- Unemployment Company item
  3. Click Next through the item until you reach the company tax rates screen, change the rates back to the correct amount.User-added image
  4. You will get a payroll tax change-warning box, click Continue on the warning.User-added image
  5. Click Next though the rest of the boxes until finished.
  6. Continue to run payroll as normal.

 Create or change an employee to working in NY for the first time

When creating or changing an employee who will be working in NY for the first time, once the state of NY is chosen as the work state, the following screen will pop and the item will be added automatically. User-added image


NOTE:The deductions from the employees will appear in Box 14 of the W-2 for tracking and information for the employee.


How does an employer enroll and set up the insurance plan?

Please call the agency at 844-337-6303 or visit the agency website:


Does Intuit debit and pay this payroll deduction?

No, Intuit does not debit the money or make the payment to the insurance company.   The employer is responsible for paying the insurance company directly.

Can I pay for my employees and not deduct take anything from their paychecks?

The agency can be contacted on this question. 844-337-6303.

Will there be any reporting requirements for this payroll deduction?

If the employee has the deduction take from their wages, the amount will be reported on Box 14 on Form W-2 for reference.

What is the calculation for 2019?

The contribution for the New York Paid Family Leave Insurance is 0.153% of an employee’s gross wages each pay period. The maximum annual contribution is $107.97.

Employees earning less than the current Statewide Average Weekly Wage of $1,357.11 will contribute less than the annual cap of $107.97, consistent with their actual wages.

Please check back for updates and further information on this employee payroll deduction.

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