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Customize a paycheck layout or pay stub

Learn to customize a paycheck layout or pay stub.

You can customize the information that displays and prints on a paycheck voucher or pay stub.

Print account names on check voucher

To print account names:

  1. Go to Edit, then select Preferences.
  2. Select Checking. Then select the Company Preferences tab.
  3. Select Print account names on voucher. Then select  OK.
    1. Check/Paycheck that is not used for inventory purchases, the first 16 lines of the account name will be displayed.
    2. Check/Paycheck used for inventory purchases, QuickBooks will display the payroll item or inventory item.

.Print account names on voucher selected on Preferences screen

Add company name & address, logo and signature

To print company name & address/logo/signature on a paycheck:

  1. Go to File, then select Printer Setup.
  2. Under Form Name dropdown, select Check/Paycheck.
  3. Under Settings, click to select all or any of the following:
    1. Print company name and address
    2. Use logo
    3. Print Signature Image

Customize pay stubs and pay check vouchers

You can customize an employee pay stub to display employee information, company addresses, sick and vacation information.

To add or remove this information from a pay stub or voucher:

  1. Go to Edit, then select Preferences.
  2. Select Payroll & Employees. Then select the Company Preferences tab.
  3. Select the Pay Stub & Voucher Printing button.
  4. In the Payroll Printing Preferences window, deselect to clear any of the checkboxes for displaying this information.Payroll Printing Preferences window checkboxesItems you can choose to print or not to on the paycheck vouchers or pay stubs:
    • Vacation & Sick used.  Enter a term in the Print as box to change how the term prints on the voucher or pay stub (such as PTO or flextime).
    • Legal company name
    • Federal employer identification number
    • DBA company name
    • Company phone number
    • Non-taxable company items
    • Employee social security number.
      Based on your state's requirements, employee SSNs may not be removed from pay stubs, but you can choose to only display the four digits.
    • Only the last four digits of SSNs and bank account numbers.
    • Hours for salaried employees. Due to legal requirements, salary hours cannot be removed from pay stubs.
    • Standard font size or Large font size
    • Print Intuit logo
  5. Select OK twice.

Due to legal requirements, the following information can't be removed from a pay stub:

  • Salary or hourly rate, hours worked, and the amount of pay for the period
  • Pay period
  • Employee taxes
  • Deductions from and additions to wages
  • Taxable company contributions
  • Net pay
  • Year-to-date amounts for the preceding items
  • Company name and address
  • Employee Social Security number (This may vary by state, check with your state for their legal requirements.)

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