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Intuit

Use your QuickBooks Cash account

Learn how to put money in and take money out of your QuickBooks Cash account.

After you sign up for QuickBooks Payments, if you're approved, you get a QuickBooks Cash account and a debit card. It's a monthly fee-free checking account within QuickBooks where all of your customer payments get deposited.

Use your QuickBooks Cash account to save money, or use features like envelopes to save proactively. Here's how to set up, put money in, and take money out of your QuickBooks Cash account.

Step 1: Set up your QuickBooks Cash account

If you haven't already, sign up for QuickBooks Payments and QuickBooks Cash. If you're approved, you get a QuickBooks Cash account. You'll get your QuickBooks Debit Card in the mail within 3 - 5 business days.

*QuickBooks Cash isn't currently supported on QuickBooks Online Accountant, which doesn’t show the Cash Flow menu.

The key difference between QuickBooks Cash and other features in QuickBooks is how it handles your accounting. Your QuickBooks Cash account also holds real money like any other bank account.

It's also an interest-bearing account. You get an annual percentage yield (also known as APY) for keeping money in your QuickBooks Cash account. You earn interest on both the money you put in and on the interest the bank pays you. The interest rate is variable and may change at any time. Learn more about APY and QuickBooks Cash.

Note: If you use instant deposits, there's no additional fee for using your QuickBooks Cash account. For other debit cards, the fee is 1%. This is in addition to the regular fees for processing transactions.

Step 2: Connect a bank account to QuickBooks Cash

To transfer money to and from your QuickBooks Cash account, connect an external bank account.

Note: Connecting an external account to QuickBooks Cash is separate from online banking. You may need to set up an account you already linked for online banking a second time for QuickBooks Cash.
  1. Go to the Cash Flow menu.
  2. In the QuickBooks Cash section, select Transfer money.
  3. Select Transfer in. You won't transfer money yet, we just need to start the connection.
  4. Follow the onscreen instructions.
  5. Enter the bank's name and select a type in the Account Type field. Then select Next.
  6. Enter your info in the Account number and Routing number fields. Then select Next.
  7. When you're ready to connect, select Sounds good.

QuickBooks will send two small deposits to the account within the next 3 days. After you get the confirmation email, come back to QuickBooks to verify the transactions.

  1. Select the verify link in the email. Or sign in to QuickBooks Online, go to the Cash Flow menu, and select Verify bank. Note: Some banks don't require verification. Instead, you can just select Add to connect your bank.
  2. Enter the two deposit amounts sent from QuickBooks. The order doesn't matter.
  3. When you're ready, select Confirm.

You're ready to go. If you have problems connecting, reach out to our team so we can help.

Step 3: Transfer money in and out of your QuickBooks Cash account

Whenever you go to the Cash Flow menu, you'll see your QuickBooks Cash account balance at the top.

Put money into your QuickBooks Cash account

  1. Go to the Cash Flow menu.
  2. In the QuickBooks Cash section, select Transfer money.
  3. Select Transfer in.
  4. In the From field, select (+). Then select your connected bank account.
  5. In the To field, select your QuickBooks Cash account.
  6. Enter the amount you want to transfer.
  7. When you're ready, select Finalize transfer.

Take money out of your QuickBooks Cash account

There are a few ways to spend the money in your QuickBooks Cash account. Go to the Cash Flow menu and select the QuickBooks Cash tab.

Transfer money out of the QuickBooks Cash account

  1. In the Get or send money dropdown, select Transfer money.
  2. In the From field, select your QuickBooks Cash account.
  3. In the To field, select the (+). Then select your connected bank account.
  4. Enter the amount you wish to move out of your QuickBooks Cash account.
  5. When you're ready, select Finalize transfer.

Pay Bills using your QuickBooks Cash account

  1. In the Get or send money dropdown, select Pay a bill.
  2. Follow the prompts on the screen to schedule and pay via paper check or ACH.

You can use your QuickBooks Debit Card to withdraw money from ATMs and make purchases.

Step 4: Categorize your transactions

QuickBooks automatically categorizes as many QuickBooks Cash transactions as possible. However, it can't categorize everything. You need to periodically go to the Banking menu and categorize your QuickBooks Cash transactions.

Important: The first time you go to the Banking menu, select Add account to connect your QuickBooks Cash account. This pulls all of your transactions into the Banking menu.

Next steps: Manage your QuickBooks Cash account

Review your QuickBooks Cash transfers

  1. Go to the Cash Flow menu.
  2. In the Recent activity section, select View all.
  3. Select All, Money in, or Money out to filter the list. To get more details, select individual transactions.

See your QuickBooks Cash monthly statements

  1. Go to the Cash Flow menu.
  2. In the QuickBooks Cash section, select Manage Account.
  3. Select Account info and then Monthly Statements.

Get your account or routing number, or pin number

  1. Go to the Cash flow menu.
  2. In the QuickBooks Cash section at the top, select Manage Account.
  3. Select Account info to view your account number or routing number.
  4. Select Replace card or Reset Pin to get help with your debit card.

Get help with specific transactions

If you need to dispute a transaction, call the number on the back of your QuickBooks Debit Card.

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