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Changing your W-2 delivery option in Assisted Payroll

Learn when and how to choose your W-2 printing options in Quickbooks Desktop Assisted Payroll.


QuickBooks Desktop Payroll Assisted offers you the choice of either :

Make all changes to your printing options by December 31st.

Regardless of which option you select, Assisted Payroll still files employee copies of the W-2s and W-3 with all required federal and state agencies for you.

Intuit Print Service

Fees may be applicable for using Intuit Print Service . Specific pricing for your company's W-2s can be found in the Payroll Tax Center (click Change W-2 printing option).

Note: The W-2 printing preference must be changed no later than December 31. See How to select W-2 printing options for QuickBooks Desktop Payroll Assisted subscriptions for instructions on changing the preference.

Self Print option

If you want to print your own official W-2 copies, we’ll need to show you how to get setup.

IRS Tip: If you select Self Print, you will need to distribute each employee’s official W-2 by January 31st. 

To change your W-2 printing options:

  1. Choose Employees, and then Payroll Center.
  2. Select the File Forms tab.
  3. Select View/Print Forms & W-2s.
  4. Enter your Payroll PIN. Your current W-2 printing option (Intuit Print Service or Self Print) is displayed.
  5. If you want to change your printing option or learn more about pricing, select the Change W-2 printing option link and follow the onscreen instructions.Note: If you want to change your W-2 printing option, you must do so no later than December 31.  

Related Articles

How to reprint or replace employee W-2 forms

How to print W-2 forms with the QuickBooks Desktop Payroll Assisted Self Print option


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