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What are my W-2 printing options?


QuickBooks Desktop Payroll Assisted offers you the choice of either printing employee W-2s on your own printer (Self Print) or having them printed and mailed to your employees for you (Intuit Print Service). Regardless of which option you select, QuickBooks Desktop Payroll Assisted files employee copies of the W-2s and W-3 with required federal and state agencies on your company's behalf. Self Print customers will need to distribute employee copies of the W-2s to employees.


Fees may be applicable for Intuit Print Service. Specific pricing for your company's W-2s can be found in the Payroll Tax Center (click Change W-2 printing option).

Note: The W-2 printing preference must be changed no later than December 31. See How to select W-2 printing options for QuickBooks Desktop Payroll Assisted subscriptions for instructions on changing the preference.

You can't change your W-2 print option in the Payroll Tax Center between January 1 and February 15.

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