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Preview your W-2s
by Intuit• Updated 7 months ago
Getting your employees’ W-2s right is important. You can preview your W-2s before they’re filed with the government and sent to your employees. Here's what you can do in the preview W-2:
- Review employee and business info
- Review wages and other items reported
- Report health insurance (QuickBooks Online Payroll only)
- Report retirement plan contributions you track outside of QuickBooks (QuickBooks Online Payroll only)
Step 1: Access your W-2s
Select your product below to preview your W-2s.
Note: Not sure which payroll service you have? Here's how to find your payroll service. |
Step 2: Check your W-2 info
Check the following details on your employees’ W-2s for accuracy:
Business info
- Your EIN (Box b)
- Business name and address (Box c)
- State account numbers (Box 15)
Employee info
- Social Security number (Box a)
- Name (Box e)
- Address (Box f)
- Box 12 for employer-sponsored health insurance has amounts, if needed
- Box 13 for retirement plan is checked, if needed
- Box 14 for fringe benefits has the correct descriptions and amounts
Wage and tax info
Make sure the year-to-date wages and tax amounts look correct. You can compare these with a Payroll Summary or Payroll Details report for the year. These may not be the final amounts, since you might have more payrolls to run this year.
Step 3: Fix info if needed
Check out the following articles to help you make any changes:
- Edit or change employee info in payroll
- Change your legal business info for payroll
- Understand why the wage amounts are different on your employee’s W-2
Step 4: Report health insurance or retirement plans on your W-2s (QuickBooks Online Payroll only)
If you need to report employer-sponsored health insurance amounts in Box 12DD or 12FF, or you contributed to a retirement plan that you tracked outside of QuickBooks (Box 13), you can add this info to your W-2s.
- Select Taxes, then Payroll tax (Take me there).
- Select Filings.
- Select Resources.
- Select W-2s.
- From Employee W-2s, select Edit Box 12/13 on W-2 Copies B, C, & 2 (employee).
- Enter the amounts, or select the checkbox in Box 13 column for each employee needed.
- Select Submit.
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