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When will my W-2s be available?

QuickBooks Desktop Payroll Assisted offers you the choice of either printing employee W-2s on your printer (Self Print) or having them printed and mailed to your employee's for you (Intuit Print Service). Regardless of which option you select, QuickBooks Desktop Payroll Assisted files employee copies of the W-2s and W-3 with required federal and state agencies on your company's behalf.

You have until December 31st to change your W-2 print option for the current tax year.  See How to select W-2 printing options for QuickBooks Desktop Payroll Assisted subscriptions for detailed steps.

For details on the options, click below:

Self Print option:

W-2s will be available in Payroll Tax Center for printing and distribution on January 10, 2020.  For steps on printing your W-2s see, Print, save and email W-2 forms with Adobe Reader.  You must furnish Copies B, C, and 2 of Form W-2 to your employees by January 31, 2020. You will meet the “furnish” requirement if the form is properly addressed and mailed on or before the due date.

Intuit Print Service:

Mailing of W-2s will start by January 20, 2020 and finish by January 31, 2020. Take note that mailed copies may arrive after January 31st.

View your W-2s:

Whether you print your W-2s or have them mailed, you will be able to view your employee W-2s in the Payroll Tax Center via a secure link in QuickBooks on January 10, 2020. See How to access the Payroll Tax Center for more information.

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