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Pay a contractor with direct deposit

by Intuit•322• Updated 4 days ago

Find out how to pay independent contractors using direct deposit in QuickBooks. This saves you the time and effort of writing and mailing paper checks. Paying contractors through QuickBooks also helps you track payments for preparing 1099s at tax time.

Prerequisites

A person paying another person. In order pay your team by direct deposit, you can either add Contractor Payments to pay contractors, or add QuickBooks Online Payroll to pay both employees and contractors.

Before you can pay a contractor with direct deposit, you must complete the following:

Set up your company payroll for direct deposit.
Set up the contractor's profile in QuickBooks.
Add the contractor's bank account info for direct deposit. You can invite your contractor to enter this information themselves or add it manually.

Pay your contractors

Select your product below to get started.

QuickBooks Online Payroll or QuickBooks Contractor Payments with QuickBooks Online

Check out the video or use these steps if you have a QuickBooks Online Payroll subscription or QuickBooks Contractor Payments connected to your QuickBooks Online account.

The QuickBooks design has been updated! If this video doesn't match what you see in QuickBooks, use the in-app Search bar to navigate to the page you need.

Skip the hassle of paper checks and make managing your team easier with QuickBooks Payroll.

Follow this link to complete the steps in product .
Select Pay contractors.
Select the Pay date.
Find and select the contractor(s) you'd like to pay.
For Pay method, select Direct deposit.
From the Account ▼ dropdown, select the expense category you use to track contractor payments. Note: If you're not sure what to choose, check with your accountant.
Enter the amount, description, and any other necessary payment info.
Select Preview contractor pay.
Select Submit contractor pay.
Select Done.

QuickBooks Contractor Payments without QuickBooks Online (Standalone)

Use these steps if you use QuickBooks Online Contractor Payments without a QuickBooks Online subscription.

Go to Contractors, then select Contractors (Take me there).
Select Pay contractors.
Select the Pay date.
For Pay method, select Direct deposit.
From the Category dropdown, select either Contractor Payment or Contractor Reimbursement. Check with your accountant if you're not sure which to choose.
Enter the amount and description.
Select Preview contractor pay.
Select Submit contractor pay.
Select Done.

QuickBooks Desktop Payroll

Select Banking, then Write Checks.
Select the Bank Account dropdown, then select the checking account you use for contractor payments.
Select the Pay to the Order of dropdown and select the contractor.
In the Date field, enter the pay date.
Enter the direct deposit amount in the $ field.
Select the Expenses tab and select the related expense account.
Make sure the Pay Online checkbox is selected. QuickBooks selects the Online Payment checkbox automatically if you have entered bank information for the contractor.
Select Save & Close. This opens the Confirmation and Next Steps window.
Select Send to Intuit to open the Send/Receive window.
Select Send and enter your direct deposit PIN.

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