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Intuit

Fix print alignment for preprinted checks

Learn how to fix the print alignment for preprinted checks in QuickBooks Online Payroll Enhanced.

With QuickBooks Online Payroll Enhanced, you can use voucher-style preprinted check stock, with the check in the upper third and a stub in the bottom two thirds. You can order check stock from Intuit preprinted with your bank and company information.

Note: This is only for QuickBooks Online Payroll Enhanced. You can also fix the alignment of preprinted checks if you use Intuit Online Payroll or QuickBooks Full Service Payroll. For other payroll services, you can contact us.

Step 1: Set up printing preference

  1. Go to Settings ⚙, then select Payroll Settings.
  2. In the Preferences section, select Paycheck Printing.
  3. Select Preprinted QuickBooks-compatible voucher check stock.
  4. Select Print 1 stub or Print 2 stubs, then OK.

Step 2: Set up check alignment

  1. Select Open Alignment Window, then print the sample check.
  2. Follow the instructions, then close the window.
  3. Select Align Checks, then print the PDF file.
  4. Follow the instructions, then enter the letter and number that fits best.
  5. Select Update Settings, then OK.

Tip on how to align the print

Let’s say the letter K and number 5 are your current settings in the Printer setup preference. You print a sample check but the information is too:

  • Low - Enter a letter that’s before the letter K (A to J) to move the information up.
  • High - Enter a letter that’s after the letter K (L to X) to move the information down.
  • Far-right - Enter a number that’s less than 5 (0 to 4) to move the information to the left.
  • Far-left - Enter a number that’s more than 5 (6 to 9) to move the information to the right.


Align cheques in QuickBooks printer setup

Step 3: Print a sample paycheck

  1. Go to Payroll menu, then select Employees.
  2. In the My Payroll section, select Paycheck list.
  3. Select a paycheck, then select Print.

If you still need to make adjustments, then continue to repeat steps 1, 2, and 3 until you’re satisfied.

Do you need help with setting up other printing alignments? Here’s how you can set it up for checks, 1099 forms, and sales forms.

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