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Print your 1099 and 1096 forms

SOLVEDby QuickBooksQuickBooks Enterprise Suite641Updated 3 weeks ago

If you have QuickBooks Online, QuickBooks Contractor Payments, or QuickBooks Desktop, 1099s aren't automatically created for you. You must prepare the 1099s yourself to provide them to contractors, and then file with the IRS or state. 

Update January 2023:
- Form 1099-NEC and Form 1099-MISC - Box For calendar year: 1099s produced by Intuit for QuickBooks Online, QuickBooks Contractor Payments, and QuickBooks Desktop (except QuickBooks Desktop Payroll for Mac) will populate this box with the full year, 2022. If you have a pre-printed form, the date in the box will have extra numbers, for example, 202022. This is okay, you can print and file your forms as normal.
- Intuit Online Payroll — If you used Intuit Online Payroll to create your 1099s last year, you can use your new payroll service or sign up for QuickBooks Contractor Payments to create them this year. If you need to get reprints of older 1099s, contact us to get copies.

QuickBooks can help you prepare your 1099s seamlessly, using the info you already have in your accounts. To learn how to create and e-file your 1099s, choose your product:

Note: Not sure which payroll service you have? Here's how to find your payroll service.

If you are filing electronically, Form 1096 isn't required by the IRS. For more info Form 1096 and About Form 1096, Annual Summary and Transmittal of U.S. Information Returns.

Print your 1099s or 1096

The steps to print 1099s depend on whether you e-filed or not. Choose the scenario that fits your situation.

If you’ve already e-filed your 1099s:

  1. Go to Taxes then select 1099 filings.
  2. Select View 1099 to view a PDF copy.

If you don’t see the archived or previously filed 1099, contact us to get a copy.

Form 1096 isn't available on this tab. If you need a copy, follow the steps in the If you didn’t e-file your 1099s section to print a copy.

  1. Go to 1099 filings.
  2. Select View 1099 to view a PDF copy.

If you don’t see the archived or previously filed 1099, contact us to get a copy.

Form 1096 isn't available on this tab. If you need a copy, follow the steps in the If you didn’t e-file your 1099s section to print a copy.

If you used Tax1099 to e-file forms, follow the steps in this Tax1099 article, Where Can I See My Submitted Forms? to print a copy.

If you didn’t e-file your 1099s:

If you don’t e-file with Intuit, you'll need to file yourself. You must file 1099s with the IRS and in some cases your state. You may also be required to file Form 1096. You can print copies to mail to the federal and state governments, plus print and send a copy to each of your contractors. 

For more info about IRS and state requirements, consult your accountant, and see:

Step 1: Purchase 1099 paper

Purchase your 1099 Kit by mid-January so you can print. You'll want to print and mail in time for IRS filing and contractor delivery deadlines.

Intuit offers 1099 Forms (two per sheet) with size 8 1/2" x 11" that includes compatible double-window envelopes with size 5 5/8'' x 8 3/4".

Step 2: Print your 1099s or 1096

Choose your product below to see the steps to print your 1099s.

  1. Follow the steps for your product to get started.
    • QuickBooks Online and Contractor payments with QuickBooks Online: Go to Payroll, and select Contractors (Take me there) or Get paid & pay, and select Vendors (Take me there).
    • QuickBooks Contractor Payments only: Go to 1099 filings
  2. Select Prepare 1099s, and then Let’s get started. Create your 1099s.
  3. When complete, choose the I'll file myself option.
  4. Choose the type of form you are printing: 1099-NEC, 1099-MISC, or 1096.
  5. Check if the forms align properly by selecting Print sample on blank paper. If it looks good, choose Yes, looks good! If the alignment is not correct, choose No, it doesn't line up and follow the on-screen instructions to fix your alignment, then select Next.
  6. Double-check the form you want to print and select View selected 1099 contractors to confirm your contractors.
  7. Select Print on 1099 forms or Print on a 1096 form then Print to complete your printing.
  8. When complete, select Next, then Done.

Sometimes your web browser can cause your printer not to print your 1099 forms correctly. Intuit recommends using Google Chrome or Mozilla Firefox. If printing still doesn't work on these recommended browsers, try these steps.

Chrome:

  1. Go to Chrome and select the three vertical dots in the upper-right corner. Then select Settings.
  2. Select Privacy and security then Site settings.
  3. Select Additional content settings then PDF documents.
  4. Toggle Download PDF files instead of automatically opening them in Chrome.
  5. Try to print your 1099s again.

If it still doesn't align, on the print window, select the dropdown for More Settings to verify Fit to printable area or Fit to paper is not selected in the Scale dropdown.

Firefox:

  1. Go to Firefox and select menu ≡, then Options.
  2. Select General.
  3. In the Applications section locate Portable Document Format (PDF).
  4. In the Action column select the dropdown and select your PDF viewer.
  5. Try to print your 1099s again.

When downloading as a PDF, if Adobe is not the application that opens the document:

  1. Right click the PDF.
  2. Select Open with and choose Adobe from the dropdown list.
  3. Try to print your 1099s again.
  1. Update your QuickBooks Desktop file to the latest release. Be sure to select the Reset Update checkbox.
    IMPORTANT: You must be on the latest release for your 1099s to print correctly.
  2. Go to Vendors, then select 1099 Forms, then Print/E-file 1099 Forms. Create your 1099s.
  3. In the Choose a filing method window, select Print 1099-NEC or Print 1099-MISC.
  4. Specify the date range for the forms, then choose OK.
  5. Select all vendors you wish to print 1099s for.
  6. Select Print 1099. Select Print 1096s instead, if printing Form 1096.
  7. Double-check your printer settings, then select Print.
  1. Update your QuickBooks Desktop for Mac to the latest release.
    IMPORTANT: You must be on the latest release for your 1099s to print correctly.
  2. Go to Vendors, then select 1099 Forms, then Print or E-file 1099/1096. Create your 1099s.
  3. In the Choose a filing method window, select Print 1099-NECs or Print 1099-MISCs.
  4. Specify the date range for the forms, then select all vendors you wish to print 1099s.
  5. Select Print 1099. Select Print 1096s instead, if printing Form 1096.
  6. Double-check your printer settings, then select Print.

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