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Which States Require Electronic W-2 Filing


This article explains which states do and do not require employers to submit Form W-2 copy 1, and whether additional filings are required.

States without W-2 filing requirement

These states do NOT require employers to submit Form W-2 Copy 1:


Alaska California Florida Iowa
Maine New Hampshire Nevada New York
South Dakota Tennessee Texas Washington

States with W-2 filing requirement

These states DO require employers to submit Form W-2 copy 1: (Note: An asterisk indicates that some other form, such as an annual reconciliation form, must accompany the W-2 filing.)

Alabama* Arkansas* Arizona* Colorado
Connecticut* Delaware* District of Columbia Georgia*
Hawaii Idaho* Illinois* Indiana*
Kansas Kentucky* Louisiana* Maryland*
Massachusetts Michigan* Minnesota Mississippi
Missouri Montana Nebraska* New Jersey*
New Mexico* North Carolina* North Dakota* Ohio*
Oklahoma* Oregon Pennsylvania* Rhode Island*
South Carolina* Utah Vermont Virginia*
West Virginia* Wisconsin


If you use our Enhanced service, we'll generate your state W-2 copies plus any additional required forms. In many states, the W-2s and/or other forms can be filed electronically. In other states, we'll provide signature-ready versions of the W-2s and forms for you to file manually. In a few states, we'll provide worksheets to use as guides in filling out the original forms provided by the tax agency. An item to file the state W-2 copies and other required forms will appear on your payroll To Do list beginning on January 1.

If you use our Basic service, we won't provide your state W-2 copies or other forms. You should make your own arrangements to prepare and file the forms.

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