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Intuit
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Record your bounced check

Find out how to enter a bounced check transaction in QuickBooks Online.

A check bounces when your bank account has non-sufficient funds (NSF) or doesn’t have enough money to cover the check amount. When this happens, your bank charges you an NSF or bank fee.

Check out the different bounced check scenarios and ways to record them in QuickBooks.

You only need to record the bank fee since your check was processed. To do this:
  1. Go to the Create ⨁ icon, then select Expense.
  2. From the Payee ▼ drop-down menu:
    • Select the vendor if the bank charged it to them.
    • Select the bank if they charged it to your account.
  3. From the Payment account ▼ drop-down menu, select the account you use to pay expenses.
  4. (Optional) To distinguish it from other expenses, enter “NSF fee” in the Ref no. field.
  5. Under the Category column, select Bank Charges.
  6. Enter the amount you were charged for.
  7. Select Save.
You need to record the bank fee and void the check since your vendor didn’t accept it as payment. To void a check and record the bank fee:
  1. Go to the Expenses menu, then select Vendors.
  2. Select the vendor you paid.
  3. Find and select the bounced check.
  4. Select More, then select Void from the pop-up menu.
  5. Confirm you want to void the check, then select OK.
  6. Record the bank fee.
    1. Go to the Create ⨁ icon, then select Expense.
    2. From the Payee ▼ drop-down menu:
      • Select the vendor if they bank charged it to them.
      • Select the bank if they charged it to your account.
    3. From the Payment account ▼ drop-down menu, select the account you use to pay expenses.
    4. (Optional) To distinguish it from other expenses, enter “NSF fee” in the Ref no. field.
    5. Under the Category column, select Bank Charges.
    6. Enter the amount you were charged for.
    7. Select Save.

This causes the check to bounce multiple times, with multiple reversals and bank fees.
  1. Enter a journal entry to reverse the bounced check payment.
    1. Go to the Create ⨁ icon, then select Journal Entry.
    2. Enter the date the check bounced in the Journal Date field.
    3. On the first line, select the bank account from the ▼ drop-down menu in the Account column.
    4. Enter the check amount in the Debits column.
    5. On the second line, select Accounts Payable from the ▼ drop-down menu in the Account column. The check amount populates.
    6. From the Name column, select the vendor.
    7. (Optional) In the Memo field, enter a note why you created the journal entry.
    8. Select Save.
  2. Reopen the bill and link the bounced check to the journal entry.
    1. Go to the Expenses menu, then select Vendors.
    2. Find and select the vendor’s name.
    3. In the Transaction List, find and select the bounced check.
    4. Uncheck the checkbox for the bill, then select the one for the journal entry.
    5. Confirm you want to make the changes, then select Save.
  3. Record the bank fee.
    1. Go to the Create ⨁ icon, then select Expense.
    2. From the Payee ▼ drop-down menu:
      • Select the vendor if the bank charged it to them.
      • Select the bank if they charged it to your account.
    3. From the Payment account ▼ drop-down menu, select the account you use to pay expenses.
    4. (Optional) To distinguish it from other expenses, enter “NSF fee” in the Ref no. field.
    5. Under the Category column, select Bank Charges.
    6. Enter the amount you were charged for.
    7. Select Save.
  4. Repeat steps 1 to 3 for every bounce.

Record the bill payment when your bank account has enough funds to cover the check payment.

  1. Change the payment date to the date the payment was processed.
    1. Go to the Expenses menu, then select Vendors.
    2. Find and select the vendor’s name.
    3. In the Transaction List, find and select the bounced check.
    4. Change the payment date.
    5. Confirm you want to make the changes, then select Save.
  2. Record the bank fee.
    1. Go to the Create ⨁ icon, then select Expense.
    2. From the Payee ▼ drop-down menu:
      • Select the vendor if the bank charged it to them.
      • Select the bank if they charged it to your account.
    3. From the Payment account ▼ drop-down menu, select the account you use to pay expenses.
    4. (Optional) To distinguish it from other expenses, enter “NSF fee” in the Ref no. field.
    5. Under the Category column, select Bank Charges.
    6. Enter the amount you were charged for.
    7. Select Save.

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