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Intuit

Update your business name and address for QuickBooks Desktop Payroll

Learn how to update your account name, legal business name and address for QuickBooks Desktop Payroll Standard, Basic, Enhanced, and Assisted.

If you're using QuickBooks Desktop Payroll Standard, Basic, or Enhanced

Update your account name for your Intuit account

Your account name linked to your Intuit account is created when you purchase or sign up for any Intuit product or service. Your Intuit account holds your business information like your EIN and QuickBooks subscription. Learn how to manage your Intuit account in CAMPS.

  1. Copy the Business Name Change template to your email and fill it out. Include the statements at the bottom.
  2. Attach the following supporting documents:
    • Current photo ID: State-issued ID, driver's license, or passport.
    • Proof that you paid for the service or product: Bank statement that shows the subscription payments, the account number, and your name.
  3. Send the email to QBG-CSGroup@intuit.com.
  4. You will receive an email that confirms the update within 3-5 business days.

Customer Account Number:_____________________________________

Main Business Address:_________________________________________

Main Business Phone No.:_______________________________________

Business’s Former Name (as it currently appears on your Intuit Account):

__________________________________________________

New Business Name (100-character maximum):

__________________________________________________

Reason for Change

____ New “Doing Business As” (DBA) Name for existing business

____ Change in Corporate Ownership

____ Dissolution or Bankruptcy

____Other (Please Describe)

Your Contact Information (in case we need to contact you)

Date: ____________________________________________

Your Name: _______________________________________

Your Email Address: _______________________________

Your Business Phone Number: _______________________

By submitting this form, you represent and warrant that: (a) you are authorized to represent the business listed above; (b) all the information you have provided above is true and correct; (c) you are instructing and authorizing Intuit to update your Business Name within its existing Intuit Account as set out above and for reason provided by you on this form.

Update your legal business name and address in QuickBooks Desktop

  1. From the top menu, select Company, then My Company.
  2. Select the Pencil icon, then Legal information.
  3. Enter the new legal business name/address, then select OK.

If you're using Direct Deposit to pay for your employees, follow these additional steps before your next payroll:

  1. Select Employees at the top, then select Send payroll data.
  2. Verify that there are no pending payroll transaction to send.
  3. Select Send.
If you have a Direct Deposit and can’t update your legal address, you can access the account maintenance page in QuickBooks to update your address.

If you're using QuickBooks Assisted Payroll

Important: We will not change your legal business name and address with the IRS. You must submit the change directly to IRS.
  1. Download the legal business name change form.
  2. Complete the form (signed and dated), then print it.Note: If you're also going to change your Intuit account name which is your business name known to us, check the box under the new fax number field.
  3. Upload your completed and signed form.

The next time you process your payroll, your company name will automatically update in QuickBooks Desktop. Learn how to manage your business information like your EIN and subscription in your Intuit account in CAMPS.

  1. Complete the IRS Form 8822-B, then print the form.
    Note: The form is required in order to change both legal and shipping address with Intuit. If you only need to update your legal address, we’ll accept an IRS letter showing the updated company’s legal address.
    • Consider this when completing the form:
      • Line 6 - New legal address
      • Line 7 - New mailing/shipping address
      • Sign and date of the form
  2. Upload your completed and signed form.
Note: Follow up with your state and local tax agencies to make legal address change to your payroll tax.
We will process your request for updating legal business name and address within 5 business days of receiving the form. We’ll contact you if we still need additional information. The account maintenance team works from 7AM - 3PM PST.

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