Use the cash flow planner in QuickBooks Online

Learn how to use the cash flow planner.

Track your income and expenses with the cash flow planner. Manage transactions within the planner without affecting your books.

Note: The cash flow planner isn’t available in QuickBooks Online Accountant and in all other versions if Multicurrency is on.

Set up your account

To set up your planner, connect your bank and credit card accounts. This way, you can use the data from your chart of accounts.

Manage items

Add, edit, or delete items in the planner for potential income and expenses. You can also create repeating items to make planning even easier. Here’s how.

Note: Items in the planner aren't actual transactions. They won’t appear in your books.

Add an item

1. Go to Reports , select Financial planning, then select Cash flow planner (Take me there).
   Note: If it’s your first time, select Start planning, then select Let’s go.
2. Select Add item.
3. Select Money in if the item is income, or Money out if it's an expense.
4. Enter a name in the Description field and enter an amount in the Amount field.
   Note: If it’s a recurring item, turn on the Repeating. Then select how often the item repeats.
5. Select Save.

Note: To export your cash flow details, select Save as PDF. You can export the report as a PDF file.

Edit an item

1. Go to Reports , select Financial planning, then select Cash flow planner (Take me there).
2. Select the item you want to edit.
3. Edit the info.
4. Select Update.

Delete an item

1. Go to Reports , select Financial planning, then select Cash flow planner (Take me there).
2. To delete a non-repeating item:
   1. Select the item you want to delete.
   2. Select Remove, then select Remove again.
3. To delete a repeating item, open the item, select Remove, then
   1. Select Only item to delete that single item in the series.
   2. Select Entire series, then select Confirm to delete all repeating items.

Customise your planner in QuickBooks Online

Select the data you want to see in your planner. Here’s how:

1. Go to Reports , select Financial planning, then select Cash flow planner (Take me there).
2. On the planner page, select the customise icon .
3. Select your preference.
   1. In the Select linked accounts section, select the accounts that you want to show in the Cash flow planner.
      Note: Select Link bank account to link another bank account.
   2. In the Threshold section, set an amount you don’t want to go under.
4. Select Save.