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Cash Flow Planner

SOLVEDby QuickBooks3Updated December 08, 2023

Introduction and FAQs

What is the Cash Flow Planner?

The Cash Flow planner is an interactive tool that forecasts your cash flow, the money going in and out of your business. It looks at your financial history to forecast future money in and money out events. You can also add and adjust future events to see how certain changes affect your cash flow.

You can change events in the planner without affecting or changing your books. This helps you make informed decisions about when to save, spend, borrow, and transfer money.

Learn how to set up and use the Cash Flow Planner here.

How does the forecasting work? What data is included?

The cash flow planner chart uses historical data from your bank accounts connected to QuickBooks Online to forecast future recurring income and expenses. This includes categorised and uncategorised transactions. You can also manually include data to forecast cash flow by adding events that may occur in the future.

The cash flow planner chart doesn't include:

  • Credit card transactions
  • Trust account transactions
  • Transactions you've entered manually into QuickBooks
  • Multi-currency enabled files

Note: If you disconnect a bank account, the data won't appear on the chart anymore.

I see a notification about overdue transactions in my planner. What does this mean?

This refers to any unpaid QuickBooks invoices or bills for which the due or expected date is now in the past. Because these transactions won't show up in the Planner unless they have due dates or expected dates in the future, this notification will prompt users to update the expected date so that the transaction will show up as a future event in the Planner. Any changes to the expected dates won't change the due dates on the QuickBooks transactions.

Does the cash flow planner automatically update? Does it save my manual input?

The Cash Flow Planner does save all manual user input. If the user makes updates in both the Planner and outside of the Planner in the rest of QuickBooks Online, the Planner will use the last updated amount or date.  Here’s an example of how this works:

  • A customer creates a R100 invoice in QuickBooks. She will see this invoice with an expected amount of R100 in the Planner.
  • She edits the expected amount to be R90. Next time she visits the Planner, she will see the “due amount” is still R100 but the “expected amount” is R90. The Planner will assume she will receive R90 on the due date.
  • She then edits the invoice to be R110. Next time she visits the Planner, she will see the “due amount” is now R110 and the “expected amount” is R110. The Planner will assume she will receive R110 on the due date.

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