Upgrading from QuickBooks Self-Employed to QuickBooks Online

You may consider signing in to your QuickBooks Self-Employed and QuickBooks Online accounts at the same time. To do this, you can sign in to one account on one browser (such as Chrome, Safari or Edge) and the other on a different browser. Alternatively, you could sign in to the second account in a private window. Use these keyboard shortcuts to launch a new private window depending on your browser.

• Google Chrome (Windows): press Ctrl + Shift + N.
• Microsoft Edge (Windows): press Ctrl + Shift + N.
• Mozilla Firefox (Windows): press Ctrl + Shift + P.
• Safari (Mac): press Command + Shift + N.

After all of your data is up to date in QuickBooks Self-Employed, you can download your records from QuickBooks Self-Employed for safe keeping. This is optional, but it's a good idea to download your historical records.

1. In QuickBooks Self-Employed, go to the Reports.
2. In the Tax details section, select a tax year.
3. Select Download to get a Tax Details report.
4. Download a report for each tax year you have in QuickBooks.
5. Repeat the following actions above for your Profit and Loss, Mileage Log, and Receipts.

Signing up for a new QuickBooks Online subscription only takes a few minutes. If you haven’t already, consider redeeming the offer referenced at the beginning of this guide. Alternatively, see all subscription options on the pricing page here.

Once you have your new subscription, sign in and complete the new user flow. You will be asked to:

• Enter your business name.
  Note: Don’t tick the I’m moving from Excel, Reckon, MYOB or Xero and want to bring in my data box.
• Select your industry, revenue, and business years.
• Select your business structure.
• Select what you want to do in QuickBooks.
• Once you have completed the above, select Let’s go and your company will be created. Next, move on to Step 3.

Note: One aspect of your invoice will be recording GST, learn how to set up your GST here. 

1. In QuickBooks Self-Employed, go to the Invoices.
2. Select the export icon and .CSV file will start downloading.
3. Open the .CSV file and sort by Invoice Date and highlight all rows with invoices since 1 July, highlight invoices created on 1 July.
4. Sort by Status and highlight all rows with invoices with status as Open.
5. Delete any row that is not highlighted and you now have a list of invoices that are either Open or post 1 July. 
6. Add a column called Due Date and depending on your invoice terms, fill in the information accordingly.
7. Add a column called Tax Code and on each invoice, fill in GST, GST free or Out of Scope depending on the GST code added on the QuickBooks Self-Employed invoice. If your QuickBooks Self-Employed invoice has multiple line items with a mix of GST codes, mark the invoice as Out of Scope, and add GST later.
8. For the import process to map correctly, rename your columns.

You now have a spreadsheet with 7 columns and information filled out below each column and save this updated .CSV file. A compatibility checker may pop up advising that formatting will not be saved, press continue and save as a .CSV file. 

1. In QuickBooks Online, it is easy to import .CSV files and you can import your prepared invoice .CSV file. 
2. Go to Settings ⚙ and select Import data.
3. Select Invoices.
4. Select Browse, then find and select your prepared .CSV file from the step above.
5. (Optional) Tick the boxes to add new customers or products and services that don't already exist in QuickBooks.
6. Select Next.
7. Select the date format you used, like D/M/YYYY.
8. Select Inclusive of tax as your tax option, then select Next.
9. Select the GST codes to match. Select Next.
10. Select Start import.
11. Select OK if all your invoices are imported. If some invoices fail to import, note why, then select Done. You can now view your invoices on Invoices page. 

You now have your open invoices and current invoices entered into your QuickBooks Online subscription. For your paid invoices, after you complete Step 5, in Step 6, you will be able to allocate payment against those invoices.

1. Sign in to your QuickBooks Online subscription.
2. Go to All apps , select Accounting, then select Bank transactions (Take me there).
3. Select Connect account.
   Note: If you’ve already connected to an account, select Link account.

4. Search for ANZ and your relevant bank account type.
5. Please note that most ANZ accounts, for both business and personal customers, can be linked to QuickBooks. These include loan, transaction, savings, and funds management accounts. Unfortunately, asset finance products, ANZ Smart Choice super and foreign currency accounts aren’t eligible for bank feeds.

6. Enter your account details and select Next.
   Important: If connecting to an ANZ credit card account, ensure you enter the ANZ Account Number which is associated with your credit card, in the Credit Card Number field. You can find your 16-digit account number on your ANZ bank statement. 
7. A screen with your account with the last 4 digits showing will load. Select the dropdown, and select Add New. 
8. Select the Account type, whether it is a cash bank account or a credit card accordingly. You may wish to rename the account in the Name field. When you are done, select Save and Close.
   Note: If you have more than two bank accounts to connect, you can rename this one ANZ.
9. If asked to enter the date you would like to pull transactions from, select Today, then select Connect.
   Note: Historical transactions are not available from ANZ direct bank feeds. 
10. Select the Copy to copy your Unique reference number (this is your Company ID), then select Continue.

11. Select Go to my bank to travel to the ANZ Internet Banking site.
    Tip: See the ANZ bank feed guide for more information.

12. You will need to sign in to your ANZ banking account. Then, go to the Settings tab.
13. Select Manage Bank Feeds.
14. From Activate a new bank feed page, select Intuit QuickBooks and select Next.

15. In the Company ID field, paste the unique reference number you copied from Step 6, then select Next.
    Note: ANZ calls to 'Exclude the last 3 characters when entering your Company ID'. For a successful connection, enter your entire Company ID and do not exclude any digits.

16. Select all of the account(s) you would like to connect with QuickBooks, then select Next.

17. Select Next again.
18. On the Review and Confirm window, check the bank account details are correct, accept the terms and select Submit to finish setup.

Your data will start syncing within 1-2 business days.

QuickBooks Online can handle multiple bank accounts. If you have more than one bank account you wish to connect, you can repeat the first two steps, and search for the relevant bank account then follow the onscreen instructions. 

1. In QuickBooks Self-Employed, go to the Transactions.
2. Select the export icon and .CSV file will start downloading.
3. Delete transactions in the .CSV file prior to 1 July so you are left with transactions on 1 July and after. Save the .CSV file.

1. Go to All apps , select Accounting, then select Bank transactions (Take me there).
2. Select the ▼ dropdown next to Link account, then select Upload from file.
3. Select Drag and drop or select files and select the appropriate .CSV file from your computer that you downloaded earlier, select Open, then select Continue.
4. From the Select account ▼ dropdown, select the appropriate account, then select Continue.
5. Map the statement fields according to your .CSV file's format, then select Continue.
6. Tick the boxes on the transactions to import, then select Continue.
7. Select Yes, then select Done.

Note: If you connected more than one bank account to your QuickBooks Self-Employedsubscription, your downloaded .CSV file will have all transactions on the one list. You will need to filter out each bank account’s transactions onto a separate .CSV file and upload them separately to match them to the correct bank account. 

If you need more support with importing and exporting transactions using .CSV files, learn more here.

1. Go to All apps , select Accounting, then select Bank transactions (Take me there).
2. Select the transaction to expand the view.
3. Review the recommended category. This is the account QuickBooks wants to categorise the transaction into. For example, for a petrol expense, QuickBooks may suggest categorising it under expenses related to travel. You can always change the category and put it in a different account. 
   Note: In QuickBooks Self-Employed you can categorise transactions as personal, to do this in QuickBooks Online, categorise your transaction as personal.
4. Change the supplier or customer as needed.
5. Review and add any other information that may be mandatory or missing.
6. When everything looks good, select Post. QuickBooks uses this info to create and add a new transaction to your accounts.

To download QuickBooks Mobile App:

1. Open the App Store on your device and search for QuickBooks Online.
   Note: It may not be available in some countries.
2. Select Free, then select Install.
3. If you are already signed up for QuickBooks Online, use the same user ID and password to sign into the app.
4. You may be asked to confirm a one-time confirmation code to confirm your identity. Once confirmed, you can continue into your account.

To download QuickBooks Mobile App:

1. Open Play Store on your device and search for QuickBooks Online. This app works on smartphones and tablets.
   Note: It may not be available in some countries.
2. Select Install.
3. If you are already signed up for QuickBooks Online, use the same user ID and password to sign in to the app.
4. You may be asked to enter a one-time code to confirm your identity. Once confirmed, you can continue into your account.

1. Open QuickBooks Self-Employed in a web browser on your laptop or desktop. You can't cancel from the QuickBooks mobile app.
2. Go to Settings ⚙ and select Billing info.
3. Select Cancel and follow the onscreen steps.

1. On your iPhone or iPad, open Settings for your device.
2. Select iTunes App Store.
3. Sign in to your apple account. Then select your Apple ID.
4. Select View Apple ID.
5. Under Active, select Manage.
6. Select QuickBooks Self-Employed and select Cancel Subscription.

1. On your phone or tablet, open Play Store.
2. Sign in to your Google account.
3. Select your profile.
4. In the Subscriptions section, look for QuickBooks Self-Employed.
5. Select Cancel and follow the onscreen steps.

One of the benefits of QuickBooks Online is that you can invite your accountant to your subscription. With this access, your accountant can review your books, make corrections, and collaborate on any issues. If you have one, this is a good time to engage them and send an invite. If you would like to find a ProAdvisor to help, you can find one here.

When your direct feed is connected, check when the new transactions began downloading. There may be a gap between the connection date and the last transaction imported from QuickBooks Self-Employed. You can check this by comparing your bank statement to the transactions around the connection date. If there are missing transactions, you can download your bank statement as a .CSV file and import the additional transactions in.