Create an ad hoc or off-cycle pay run in QuickBooks Payroll

You can run ad hoc or off-cycle payroll in QuickBooks Payroll powered by Employment Hero when you need to make adjustments outside your usual pay schedule. Use your current pay schedule weekly, fortnightly, or monthly, or set up a separate "Ad hoc" schedule with the same frequency.

Create an ad hoc pay schedule

If you choose to create a separate schedule for adjustments, follow these steps:

1. Go to All apps , select Payroll, then select Employees (Take me there).
2. Select Payroll Settings.
3. Select Pay Schedules under Pay Run Settings.
4. Select Add on the right side of the screen.
5. In the Name field, enter Ad hoc. In the Frequency dropdown, select the same frequency as your regular pay schedule.
6. Select Save.

Run and finalise an ad hoc pay run

Once your schedule is ready, you can start processing adjustments for specific employees.

1. Go to All apps , select Payroll, then select Employees (Take me there).
2. Select New Pay Run.
3. Select the pay period and pay date for the pay run, which is usually in line with your existing pay period.
4. Select Manually add employees to this pay run, then select Create.
5. Select Pay Run Actions, then select Add employees.
6. Add the specific employees you want to make adjustments for.
7. Select the employee's name to open their pay run information.
8. Make the necessary ad hoc changes using the Actions button.
9. Select Save.
10. Repeat these steps for any other employees, then select Finalise Pay Run when finished.