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Print paycheques and pay stubs in QuickBooks Payroll

SOLVED•by QuickBooks•104•Updated January 04, 2024

Learn how to print paycheques on a QuickBooks-compatible voucher cheque or pay stubs on plain paper in QuickBooks Payroll.

If you pay employees through paper cheques, you can print them out using QuickBooks Payroll. We'll show you how:

Note: Not sure which payroll service you have? Here's how to find your payroll service.


QuickBooks Online Payroll

Step 1: Set up your printing preferences

  1. Go to Settings ⚙️, then select Payroll settings.
  2. In the Printing section, select Edit ✎.
  3. Select how you’d like to print your paycheques or pay stubs.
    1. Pay stubs on plain paper
    2. Paycheques on QuickBooks-compatible cheque paper: Select the type of QuickBooks voucher you have (Print paycheque plus 1 pay stub or Print paycheque plus 2 pay stub). Then select Align my printer to set up the alignment.
  4. Select Save.

If you want to print paycheques on QuickBooks-compatible cheque paper, ensure your cheques and stubs are aligned when you print them:

  1. On the Printer Setup page and follow the steps provided on your display.
  2. Select Save.
  3. When you're done, select Done.

Note: You can also access your printing preferences at the end of creating payroll. On the Payroll is done window, look for Change print settings.

For more information, see how to fix print alignment for preprinted cheques.



Step 2: Print paycheques or pay stubs

  1. Go to Payroll and select Employees (Take me there).
  2. Select Paycheque list below Run payroll.
  3. Select the paycheque you want to print. You can select Filter▼ to change the Date range or Employee.
  4. In the Action column, select Print.
  5. A preview of the paycheque or pay stub opens. Select the printer icon to print.


QuickBooks Desktop Payroll

Step 1: Set up your printing preferences

Set up paycheques:

Set up your printer and choose what type of check paper and add-ons you want on your paycheques.

  1. Navigate to File, then select Printer Setup.
  2. Select Cheque/Paycheque from the Form Name ▼ drop-down menu.
  3. Select the Settings tab.
  4. Select your Printer Name and Printer Type.
  5. Set your Check Style of Voucher, Standard, or Wallet.
  6. Select the additional options to print your company name and address, logo or image.
  7. Select OK. 

Set up pay stubs:

  1. Naviage to File, then select Printer Setup.
  2. Select Pay stub from the Form Name ▼ drop-down menu.
  3. Select your Printer Name and Printer Type.
  4. Select OK.

Step 2: Print paycheques or pay stubs

Print paycheques:

  1. Navigate to File, then select Print Forms.
  2. Select Pay Cheques.
  3. Select your payroll Bank Account ▼.
  4. Verify that the number in the First Cheque Number field matches the number of the first cheque in your printer.
  5. Select the pay cheques to print.
  6. Select OK.
  7. Review your print settings, then select Print.

Print pay stubs:

  1. Navigate to File, then select Print Forms.
  2. Select Pay stubs.
  3. Select your payroll Bank Account ▼.
  4. Enter the date range that includes the pay date of the pay stubs.
  5. Select the pay stubs you want to print. If you want to filter for specific employees, select them from Employee ▼.
  6. Select Preferences to choose the company and employee info that prints on the pay stubs.
  7. Enter text in the Company message to be printed box if you want to include a message on each pay stub.
  8. Select Preview to view pay stubs before you print them. 
  9. Select Print.


Troubleshoot printing issues

If you encounter issues while printing paycheques, pay stub, or forms, you may need to check your printing preferences, printer setup, or print alignment.

Check out these articles to fix your printing issues:

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