Create and edit reports in Spreadsheet Sync in QuickBooks Online Advanced or Accountant

You can use Spreadsheet Sync's report templates for analyzing and presenting QuickBooks Online Advanced or Accountant data. 

In this article, you'll learn:

• The two types of report
• How to use the Simple Management report
• The types of QuickBooks Online reports available in Spreadsheet Sync
• How to run QuickBooks Online reports in Spreadsheet Sync

Advanced reports

Advanced reports include formatted pivot tables that can be automatically filled with QuickBooks Online Advanced data and then used to generate charts and graphs.

There is a package template: Simple Management Report.

QuickBooks Online reports

QuickBooks Online reports can be created and customized in Spreadsheet Sync. They don't include pivot tables.

You can also choose to download QuickBooks transaction or account data into a data table.

These reports and tables are organized by category. You can refer to types of QuickBooks Online reports and data tables available in Spreadsheet Sync below.

Select Refresh from the toolbar to update a report with the latest QuickBooks data. You can also fill templates manually.

Note: Accessing SpreadSheet Sync

The following user types can access SpreadSheet Sync:

• Primary Admin
• Company Admin
• Standard (All access)

The following parameters apply to Accountant users:

• Team members must have been provided client access
• Only clients with Advanced SKUs can use SpreadSheet Sync

• An Accountant user is considered a Company Admin on their client's company, thus all Accountant users should be able to access SpreadSheet Sync within a client's Advanced file.

Use the Simple Management report

The Simple Management Report lets you quickly analyze the financial health of a company or companies. They include formatted pivot tables you can segment with slicers.

• The Simple Management Report includes three formatted spreadsheets:
  • Trial Balance
  • Balance Sheet
  • Profit & Loss (standard)

See Using Spreadsheet Sync’s advanced reports to learn how to create an advanced report.

Types of QuickBooks Online reports available in Spreadsheet Sync

Choose a QuickBooks Online report to analyze or present a company's data.

1. Select Build Reports in the Spreadsheet Sync tab of Excel, or select Run a report in the Spreadsheet Sync panel.
2. From the ▼ dropdown under Select company, select a company.
3. Choose Select report and select from the Standard, Custom,or the Templates tab. Select the arrow > next to the type of report you want to use to show more options.

Types of report

Standard reports

In the Standard tab, the reports are organized into several categories. The categories include:

• Business Overview: this category includes summary and detailed reports that report on the performance and position of your business.
• For my accountant: this section of reports is dedicated to accountant reports. These reports are often used by your accountant to help prepare your year-end reports and taxes.
• What you owe: includes reports detailing information about what money you owe and the suppliers you owe money to.
• Who owes you: includes reports about the customers who owe you money. Reports in this category include A/R Aging Summary, Collections Report, Open Invoices, and other reports designed to help you manage your customer receivables.
• Expenses and suppliers: includes reports about your expenses and purchases. Here you’ll find detailed information about purchases including Purchase Order reports, and other purchasing information.
• Sales and customers: includes reports detailing information about your sales made to your customers. This category reports in detail about sales of products and services and details about customers who purchase your products and services.
• Bank transactions: includes reports about your payments and transfers.
• Employees: includes reports on employee time tracking information in QuickBooks.

Custom reports

All custom reports created in QuickBooks Online through "Custom Report Builder (CRB)" will be available in this section of spreadsheet sync.

Note: Grouping/pivot actions applied to these reports in CRB, don't carry over. The report will be in tabular format with field columns. Any additional formatting like pivots or charts can be applied to get the desired insights.

Run QuickBooks Online reports in Spreadsheet Sync

To create and edit a QuickBooks Online report, follow these steps:

1. In the Spreadsheet Sync panel, select Run a report.
2. Select your QuickBooks Online Advanced or Accountant company from the Select company ▼ dropdown.
3. If you're assigned to multiple companies, select Company settings in the Spreadsheet Sync toolbar and choose to Add Company to begin using a company's data.
   Note: Only admin users can add companies to Spreadsheet Sync. If a non-admin user tries to add the company, they receive an error.
4. Choose Select report to choose the report or template you want to use.
5. Select Select Data to get to filter data for the report.
6. In the filter window for reports (Note: Filters will vary depending on the type of report):
   1. In the Filters section, select from the Date, Period, Accounting Method, or other filters.
   2. Under Date Range, select whether to see weekly, monthly, quarterly, or yearly data and the start and end dates of your data period. (For multiple period reports, select filters for a total time period and comparative time periods.)
7. Once the report generates, a Report created window appears.

Format your report

You can add or delete columns and rows to format the report. Spreadsheet Sync will save your formatting preferences. Note: Deleted rows can't be recovered.

To add new data to the bottom of a report, select Refresh in the toolbar, then All Sheets, and then Append in the Refresh window.