Pay and file payroll taxes online

Step 1: Complete your tax setup

Before you can pay or file payroll taxes, make sure you complete your tax setup. You can update it by the To Do section and you will find an item called Payroll Tax Info.  It should just take a few minutes to complete, and then we’ll notify you once you are active.

Step 2: Confirm what and when you need to file

Once you’ve signed up, you need to connect your bank account. To do this, you only need to follow the steps for setting up your direct deposit.

Note: You'll need to make sure sufficient funds are available when your payroll taxes are due and to create the tax payment.

Step 3: Pay your taxes

When you’re paying your taxes online:

If you go to the Payroll Taxes > Payments tab you will see a table that will provide a clear status about where your tax liability is. The status’ are either accruing, ready to pay, due soon, late, scheduled or paid.

• If you see a payment in red on the Pay Taxes page, it's overdue. You can make late payments to the CRA.
• You'll see upcoming tax payments in the Due Later section. Once the liability period is over, they'll move to the Taxes Due Now section.
• You can pay taxes due later, but before you do, be sure you don't have any changes to any payrolls in that liability period.

Step 4: File forms

1. Select Taxes from the menu and the Payroll Taxes option when displayed.
2. Select Forms.
3. Select the corresponding tax links (for example, Monthly). The PD7A worksheets display.
4. Select View.

Paying Taxes with QuickBooks Online Payroll

To record a tax payment made outside Intuit, see Recording prior tax payments for more details.

Note the following when you’re paying your taxes online:

• Funds are directly withdrawn from your bank account two business days before payment date.
• You must approve e-payments by 5:00 pm PT, two business days before the payment date.
• If you see a payment showing in red on the Pay Taxes page, it's overdue. You can make late payments; however, you may still get penalties from Service Canada for late payments.
• You'll see upcoming tax payments in the Due Later section. Once the liability period is over, they'll move to the Taxes Due Now section.
• You can pay taxes due later, but before you do, be sure you don't have any changes to any payrolls in that liability period.

1. Select Taxes from the menu and the Payroll Taxes option when displayed.
2. Select Pay under the Actions menu.
3. If this is your first time paying by e-Pay, you will be prompted to pay electronically and confirm the selected bank account. Click Confirm and select E-pay.
4. If this is not your first time paying by e-Pay, go to Taxes, then to the Payroll Tax tab. From there, go to Preferences and select Accounting Preferences. Select Customize to edit/change the existing bank account, then make the necessary updates and select OK.
   Note: Always select the option of Earliest as it's the recommended date to pay taxes. Earliest means the next available payment date. The next available payment date is two business days from the date you approve this tax payment. Other allows you to specify a date in the future to make the payment. Latest means we'll process the payment to deposit on the actual due date for the tax payment.
5. Select Approve. An e-payment confirmation window appears.
6. Select Done. The system provides you an e-payment confirmation after approving. Once a payment has been submitted, a corresponding filing is made and sent to the CRA or RQ.

Note: Uncheck the Pay Electronically checkbox in the Approve Payment page to turn off e-Pay for a single payment.