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Run tardies and absences report in QuickBooks Time

SOLVEDby QuickBooksUpdated December 15, 2022


  • This report only applies to team members assigned to a shift in QuickBooks Time Schedule who clock in and out (vs entering hours manually).
  • A tardy is reported when a team member did not clock in at the scheduled time.
  • An absence is reported when a team member did not clock in at any time during the scheduled shift.
  • Users who are currently clocked in will not display as tardy on the report. You might want to run the report again at the end of the workday.

How to Run the Report


  1. Go to Reports Schedule Reports Tardies.
  2. Select which groups or team members to include in the report: At the top left, do one of the following:
    • Leave the report set to all team members.
    • Select all team members, select a group or team member(s), and select OK.
  3. Under REPORT DATES, select By week or Custom date range, and select the week or dates.
  4. To select the minimum number of minutes late to include on the report, under TARDY (MINUTES), select 1, 5, 10, or 20. (For example, if you select 5, team members who were 1-4 minutes late will not be included in the report.)
  5. Select Run Report.
  6. (Optional) select Include absences.

How to View and Edit Tardy Details

Note: Only group/crew managers and team members granted the "Manage timesheets for all team member" permission can edit the tardies report.

  • To view: Select the arrow (Tardy) at the left of a team member name.
  • To edit:
    1. Hover over a row. On the left, a pencil icon (edit) appears.
    2. Select the pencil. The Timesheet Editor window displays.
    3. Make the edits, and select Save.

Note: Only tardies can be edited. To change an absence, you must manually add the hours worked. Go to Time Entries.



How to Sort the Report

To sort by each or to change the list from descending to ascending and back:

  • In the main report: Select Team Member or Times Tardy.
  • In the detailed report: Select any of the blue column headings.

How to Print a Tardies and Absences Report

After selecting Run Report, at the top right, select the printer icon (printer).

How to Create a Spreadsheet of Tardies and Absences

After selecting Run Report, at the top right, select Download .csv.

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