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Creating and managing employer liability categories in QuickBooks Online Advanced Payroll

The Employer Liability Categories is used to define the various employer liability categories used by your business.


To add a new employer liability category:


  1. Go to Payroll settings, Employer Liability Categories.
  2. Click Add.
  3. Give the category a name.
  4. [Optional] Assign an external ID to the category.
  5. Hide from payslips - Select this option if you do not wish to allow employees to see the value of this employee liability within a pay run on their payslip.
  6. Show total payments in payslips - Select this option if you wish to allow employees to see their total cumulative payments for this liability category on their payslip.
  7. Include in shift cost calculations - Using pay condition rule sets, employer liabilities can optionally be included in shift costing calculations. Select this option if this liability should form part of the cost of a shift.


To edit an existing liability category, click on its name in the list of liability categories.


To delete an existing liability category, click the red X on the right. Please note that you cannot delete a liability category that is currently in use.

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