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Intuit
19 helpful votes

Change or edit paycheck date

Need to change the paycheck date?  The process depends on what processing state your payroll is in.

Intuit Online Payroll Full Service

If your Paycheck has NOT been submitted yet:

  1. Log into your account.
  2. In the Preview Payroll page, select the Back button.
  3. At the top of the screen, change the paycheck date.
  4. Select the Preview Payroll button to complete the check.
  5. Choose the Submit button to submit the paycheck.

Payroll processes at 5 PM PT two business before the check date.  If you have sent your payroll and it is before that time and date, you can delete and recreate the paycheck:

  1. On the home page, under activities, select View Paycheck List.
  2. Select the checkbox next to the pay date for each you would like to delete:
    • Two buttons appear below the paycheck list - Print and Delete. These buttons appear only when one or more checks are selected.
  3. Scroll down to the end of the paycheck list and select the delete button.
  4. If you export to QuickBooks, be sure to delete the check from your QuickBooks Bank Register. From your QuickBooks Register, right click on the check and select Delete Check.
  5. Recreate the paycheck with the correct information.

If the payroll has already been processed:

Contact us for support.

QuickBooks Online Payroll Full Service, QuickBooks Online Payroll Premium, QuickBooks Online Payroll Elite

If your Paycheck has NOT been submitted yet:

  1. Log into your account.
  2. In the Preview Payroll page, select the Back button.
  3. At the top of the screen, change the paycheck date. Select the Preview Payroll button to complete the check.
  4. Choose the Submit button to submit the paycheck.

If you submit payroll a business day before the check date, payroll will process at 5 PM PT one business day before the check date.  If you submit payroll on the paycheck date, payroll will process at 7 AM PT on the check date. If you have sent your payroll and it is before that time and date, you can delete and recreate the paycheck:

  1. On the home page, under activities, select view paycheck list
  2. Select the checkbox next to the pay date for each you would like to delete.
    1. Two buttons appear below the paycheck list - Print and Delete. These buttons appear only when one or more checks are selected.
  3. Scroll down to the end of the paycheck list and select the delete button.
  4. If you export to QuickBooks, be sure to delete the check from your QuickBooks Bank Register. From your QuickBooks Register, right click on the check and select Delete Check.
  5. Recreate the paycheck with the correct information.

If the payroll has already been processed:

Contact us for support.

QuickBooks Desktop Payroll Assisted

If you have NOT sent your payroll to us yet:

Creating a paycheck:

  1. Edit the paycheck date.
  2. If the paycheck is still being created, in the Review and Create Paychecks window, click the Back button.
  3. Change the paycheck date in the Enter Payroll Information window.

 

Paycheck created and not submitted yet:

  1. From the Employees Menu select Edit/Void Paycheck.
  2. Enter a date range to find paycheck and select the paycheck to edit it.
  3. Delete the paycheck then recreate it if the paycheck has been created and NOT submitted.

Payroll processes at 5 pm PT two business before the check date.  If you have sent your payroll and it is before that time and date, you can void and recreate the paycheck:

  1. Void the paycheck then send a zero payroll. For steps on how to void a paycheck see Void, cancel, or recall an Assisted payroll check.
  2. Recreate the paycheck with the correct date. For steps on how to create a paycheck see Create Paychecks.

If the payroll has already been processed:

Contact Intuit Payroll for support.

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