Set up access between QuickBooks Desktop and connected Intuit services

Learn how to ask for access to the Intuit account linked to your QuickBooks company file.

What's the Intuit account and why do I need it?

Using an Intuit account is different from using your QuickBooks company file user ID. Your QuickBooks company file user ID gives you access to basic features like creating an invoice or paying a bill. But, when you use an Intuit account, you can take advantage of additional Intuit services that your business may be connected to, such as QuickBooks Payments, Payroll direct deposit, Payroll Workforce, QuickBooks Time, and Receipt Management.

To use the connected services of your company file, your Intuit account primary admin must approve the request. Once your primary admin accepts your request, you'll be able to use all the connected services using your Intuit account. 

We understand that some businesses share their QuickBooks Desktop admin credentials with people working in the same organization. We don’t recommend this practice. Instead, we've introduced a better way to ask for access to the Intuit account linked to your QuickBooks company file from your Intuit account primary admin.

Understand the differences between Intuit account roles and QuickBooks roles

QuickBooks company file roles

Intuit account roles

Step 1: Send a request to your primary admin for access to the Intuit account

Step 2: Your primary admin accepts your request

You're now successfully added to the Intuit account for the company. You can start using the Intuit services connected to the QuickBooks Desktop company file right away.

Note: If the primary admin doesn't respond to your request within 30 days, it will expire. You'll need to start a new request by repeating the steps above.

For additional info, watch this video created by an Intuit affiliate and certified expert.