Create or add another company file

Add multiple companies under a single QuickBooks Online account to manage different businesses with the same sign-in credentials.

Overview

Each company you create requires its own separate paid subscription. By adding them to one account, you can quickly switch between company files without signing out.

If you use Intuit Enterprise Suite, contact your account manager for help adding and linking child accounts and files.

Note: If you want to create a copy of an existing QuickBooks Online company and use it to start a new one, think about upgrading to QuickBooks Online Advanced. Then, follow these steps. This isn't included in your current subscription.

Add a new company

Follow these steps to create a new company file within your existing account.

1. Go to the QuickBooks Online pricing page.
2. Select the subscription plan you want for your new company.
3. When asked "Adding a company to an existing account?", select Sign in.
4. Enter the user ID and password you use for your current QuickBooks account.
5. In the Choose your company section, select Create a New Company.

You now have a new company file linked to your existing account.

Switch between companies

Once you have multiple companies, you can switch between them to manage them separately.

1. Select Settings ⚙.
2. Select Switch company.
3. Select the company file you want to work on.

Manage multiple companies

Although your companies share a sign-in, their data remains completely separate.

• Users: Users set up in one company do not automatically have access to others. You must invite them to each company separately.
• Online Banking: Bank and credit card accounts connected to one company are not visible in another. You must connect accounts separately for each file.
• Lists: You can move vendors, customers, inventory, and chart of accounts to your new company to save time. However, future changes to a list in one company will not update the other.

Important: If you are migrating from QuickBooks Desktop to a new QuickBooks Online company, you have 60 days to migrate your data.