Create or add another company file to QuickBooks Online

Learn how to manage multiple company files more easily with QuickBooks.

You can have multiple companies under the same Intuit account. Each company file is its own paid subscription, but you access them with the same sign-in info. This lets you quickly switch between companies so you can manage everything more efficiently.

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Note: If you want to create a copy of an existing QuickBooks Online company and use it to start a new one, consider upgrading to QuickBooks Online Advanced, and then follow these steps. This isn't included in your current subscription.

Move existing company files to same account

If you have multiple companies under separate Intuit accounts in QuickBooks Online, here's how to move them all into one Intuit account.

Add a new company

Visit the QuickBooks pricing page and select the subscription option you want. This opens one of two experiences:

• If you're signed in to QuickBooks, you’ll be asked to confirm the account you want to sign in with. If the account displayed is the one you want to use for the new company file, select Yes, that’s correct.
• If you haven’t signed in recently,  you’ll be asked to create an Intuit account. Don't fill this out unless you want to connect your new company file to a new account. Instead, look for the Adding a company to an existing account? section and select the Sign in link. Sign in with the user ID and password you already use for QuickBooks.

Follow the on-screen instructions to create a new company file.

Switch between company files

Whenever you sign in, QuickBooks asks which company file you want to open. To switch between companies when you're in QuickBooks, select Settings  and then Switch company.