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Change your employee's direct deposit info

by Intuit•71• Updated 1 week ago

Once you've set up direct deposit for an employee, you might need to update their bank account if something changes.

If you use Intuit Enterprise Suite and have multiple companies, you can see all employees for all of your companies in the consolidated employee dashboard. From any of your companies:

  1. From the Company Switcher dropdown, select Consolidated view.
  2. Go to All Apps A bunch of numbers and letters on a tile wall., select Payroll, then select Employees.

From the employee dashboard, you can:

  • Search for a specific employee
  • Filter the view to see all employees for a specific company
  • Customize the info that shows on the dashboard
  • Make changes to employee info
Note: Not sure which payroll service you have? Here's how to find your payroll service.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view Open this link in a new window

  1. Go to All apps A bunch of numbers and letters on a tile wall., then Payroll, then Employees (Take me there).
  2. Select your employee.
  3. From Payment method, select Start or Edit.
  4. Enter the new bank account info.
  5. When finished, select Save.

You can update the employee's bank account information on the same page where you set it up.

  1. Go to Employees and select Employee Center to open your employee list.
  2. Select the employee's name.
  3. Select the Payroll Info tab.
  4. Select the Direct Deposit button.
  5. In the Direct Deposit window, select Use Direct Deposit for [employee's name].
  6. Select to deposit the paycheck into one or two accounts.
  7. Enter the employee's financial institution information (Bank Name, Routing No., Account No., and Account Type).
  8. Select OK to save the information.
  9. Enter your direct deposit PIN when prompted.

You need to edit the bank account info before you create a paycheck for the employee. Paychecks you create before you update the employee's account will be deposited to the old bank account. To avoid this, you can delete and recreate the paychecks before sending them to Intuit, or you can:

  1. Open the paycheck and go to the Paycheck Detail window.
  2. Uncheck the Use Direct Deposit option on the paycheck details.
  3. Select Save, then Save & Close.

Open the paycheck again and select Use Direct Deposit. Be sure to select Save.

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